Accounts Payable Analyst

Description:

Job Summary:

The Accounts Payable Analyst performs the day-to-day accounts payable operations, including invoice processing, vendor communications, reconciliations, and month-end close support. This role ensures accuracy, compliance, and timely resolution of issues while collaborating closely with internal teams to maintain efficient and effective AP processes.

Duties/Responsibilities:

• Manages the AP Outlook inbox, triage emails, and resolve vendor issues promptly.
• Processes invoices daily with accurate multi-dimensional coding.
• Collaborates with internal stakeholders for any needed clarifications or approvals.
• Manages recurring checklist items such as utilities, rent, and subscription invoices.
• Routinely logs into vendor portals or systems to download and verify invoices.
• Monitors and resolves AP aging and unreconciled balances.
• Develops and maintains strong vendor relationships and handles escalated inquiries or disputes.
• Collaborates with purchasing and receiving teams to resolve discrepancies in invoicing or payment.
• Assists in the monthly close process, including reconciliations and accruals related to accounts payable.
• Support annual 1099 preparation and reporting in compliance with IRS regulations.
• Manages vendor master data, including new vendor setup and updates.
• Performs other related duties as necessary or assigned.

Requirements:

Required Skills/Abilities:

• Strong knowledge of accounts payable processes, systems, and internal controls.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experienced in creating pivot tables and applying Excel formulas, such as VLOOKUP.
• Proficient in accounting software (Sage Intacct and Bill.com preferred)
• Strong organizational and time management abilities.
• High attention to detail with a focus on accuracy and efficiency.
• Strong understanding of GAAP.
• Excellent written and verbal communication skills.

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Three or more years of experience in accounts payable.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Fine hand manipulation (keyboarding).
• Some travel may be required to existing or new locations.