Accounts Payable and Accounting Administrator

This role is responsible for owning accounts payable operations and supporting core accounting functions across multiple Nomada entities. The position requires strong organizational skills, attention to detail, and the ability to work independently in a multi-entity environment.

This is a hands-on, execution-focused role that supports senior accounting leadership and external finance partners by ensuring timely, accurate processing and clean month-end support.

Key Responsibilities

Accounts Payable (Primary Responsibility)

Process vendor invoices across multiple entities with accurate coding and approvals

Manage electronic payments, ACH, checks, and credit card transactions

Maintain vendor records, W-9s, and 1099 tracking

Monitor AP aging and ensure timely payment cycles

Own Bill.com workflows and vendor onboarding

Coordinate closely with accounting on month-end AP close and cut-offs

Accounting and Administrative Support

Record financial transactions and support general ledger accuracy

Assist with bank and credit card reconciliations

Support monthly inventory and intercompany processes

Verify daily sales activity as needed and assist with reconciliation support

Provide administrative support to senior accounting leadership

Maintain organized digital and physical filing systems

Support general office and accounting administration as needed

Compliance and Confidentiality

Maintain confidentiality of company financial data and vendor records

Follow internal controls and documentation standards

This position description is intended as a general overview; additional responsibilities may be assigned based on business needs.

What We’re Looking For

Associate’s degree or higher in Accounting, Finance, or related field

3+ years of accounts payable or bookkeeping experience, preferably in a multi-entity environment

Must be able to read, write, and speak English to the extent necessary to perform the essential functions of the job

Proficiency with accounting software (QuickBooks Online preferred)

Experience with AP automation tools (Bill.com or similar preferred)

Strong Excel and Microsoft Word skills

Highly organized with strong attention to detail

Self-starter who can work independently with limited supervision

Comfortable working in a fast-paced, operational environment

Job Details

Job Type: Full-time, hourly (non-exempt)

Work Location: On-site (not remote)

Compensation: $28–$30 per hour

Benefits:

Health / Dental / Vision insurance

Vacation and Sick Time

Group Life Insurance

Employee Discounts

Physical Requirements

Prolonged periods sitting at a desk and working on a computer

Standing, walking, reaching, and light lifting as needed

Must be able to lift up to 5 lbs

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The hourly pay range referenced in the job posting is the budgeted rate that Nomada Hospitality reasonably expects to pay for this position.

Nomada Hospitality provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ancestry, national origin, religion, creed, age (40 and over), disability (mental & physical), sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state or local laws.

About Nomada Hotel Group

Headquartered in San Luis Obispo, Nomada Hotel Group is a dynamic hospitality management and design company with five boutique hotels + three restaurants located along California's scenic Central Coast. The growing collection currently includes Granada Hotel & Bistro in San Luis Obispo, Skyview Motel & Norman in Los Alamos, Hotel Ynez in Solvang, and Farmhouse Motel, River Lodge & Ciao Papi in Paso Robles.