Accounts Payable and Accounts Receivable Specialist

In 1996, when craft beer was still a foreign term and San Diego County was home to only a handful of breweries, the Chapman brothers Ron and Rick opened a brewpub in their hometown of Coronado. Today CBC stays true to its San Diego roots, brewing abundantly hoppy West Coast-style ales, which are available today in 14 US states and 12 countries. In addition to the long-established pub in Coronado, the company opened a tasting room inside its San Diego production facility in 2013. Coronado Brewing Company was honored in 2014 with one of the brewing industry's most prestigious awards—World Beer Cup Champion Brewery and Brewmaster for a Mid-Size Brewing Company, and more recently, a bronze medal at the 2019 Great American Beer Festival for its Weekend Vibes IPA, silver medal for its Salty Crew Blonde in 2020, and a Gold Medal for its Palm Sway IPA in 2021.

CBC has continued pioneering premium craft beer and award-winning brands including a recent gold medal at the 2024 World Beer Cup for Nado International Premium Lager. On top of that, CBC was awarded 2024 Craft Brewery of the Year by Brewbound. CBC has continued to push through industry boundaries and is recognized on the list as 48 of Top 50 independent craft breweries in the United States.

Coronado Brewing Company is searching for an Accounts Payable and Accounts Receivable Specialist to join our Finance Team. This position plays an integral role in supporting management as we navigate through this exciting period of growth and expansion of our premium brands throughout California and the region. Stay Coastal.

*HYBRID & Flexible work schedule with 2-3 days available Remote / Work from Home

*Onsite workdays at corporate office located at San Diego Bay Park area brewery

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Job Description

The A/P and A/R Specialist supports the Finance department by administering transactional accounting processes including customer billing, cash application, collections support, vendor invoice processing, and payment administration.

The position ensures customer invoicing, collections tracking, vendor invoices, and payment processing are performed accurately and consistently.

The role works closely with the CFO, Senior Accountant, and other members of the Finance team to maintain organized accounting records and support efficient financial operations.

Duties & Responsibilities include :

1. Accounts Payable Processing

·       Process vendor invoices and maintain accurate accounts payable records

·       Verify vendor invoices for completeness and appropriate documentation

·       Assist with matching vendor invoices to purchase orders and receiving documentation

·       Prepare vendor payment batches and coordinate check runs and electronic payments

·       Respond to vendor inquiries related to invoice status or payment timing

2. Vendor and Payment Administration

·       Maintain organized documentation of vendor invoices and payment records

·       Assist with monitoring vendor payment schedules and payment deadlines

·       Coordinate vendor documentation requests with the Finance team

·       Maintain vendor files and related supporting documentation

3. Accounts Receivable Administration

·       Prepare and issue customer invoices in accordance with company billing procedures

·       Maintain accurate customer account records and invoice documentation

·       Monitor outstanding receivables and collections

·       Communicate with customers regarding invoice inquiries and payment status

·       Apply customer payments and maintain cash application records

·       Support reconciliation of customer accounts and aging reports

4. Sales Support Billing Coordination

·       Coordinate with the Sales and Operations teams to ensure accurate billing of distributor orders

·       Assist with documentation supporting customer pricing and invoicing accuracy

·       Maintain records supporting customer billing adjustments or corrections

·       Provide administrative support for customer billing questions or documentation requests

5. Financial Documentation and Record Maintenance

·       Maintain organized accounting documentation supporting financial transactions

·       Ensure customer and vendor records are accurately maintained within accounting systems

·       Support the Finance team with document retrieval and accounting record organization

6. Month-End Close Support

·       Assist Finance with preparation of documentation supporting the monthly financial close

·       Support reconciliation preparation for customer A/R and vendor A/P balances

·       Provide documentation and transaction details as requested by the Senior Accountant or CFO

7. Compliance and Regulatory Support

·       Assist Finance with maintaining documentation related to federal and state regulatory filings

·       Maintain records supporting regulatory filings and compliance documentation

·       Assist with documentation related to product price postings and distributor pricing records where required by state law

Reporting Relationships

Reports To: Chief Financial Officer

Performance Expectations

·       Accurate and timely processing of vendor invoices and payments

·       Accurate and timely processing of customer invoices

·       Effective monitoring and documentation of accounts receivable collections

·       Organized and complete accounting documentation

·       Reliable support for the Finance department’s accounting close processes

·       Professional communication with customers, vendors, and internal teams

·       Support for maintaining accurate financial records and transaction documentation

Education & Experience Requirements:

• Bachelor's degree in Accounting, Finance, or related Business field
• Three or more years of relevant corporate accounting experience
• Three or more years of A/P and/or A/R experience highly preferred
• Restaurant, Alcoholic Beverage Industry, CPG, or Manufacturing experience a plus

Knowledge, Skills, and Other Abilities:

• Hands-on experience with processing A/P and A/R transactions
• Strong vendor and customer documentation analysis skills
• Exposure to navigating and posting entries in ERP systems
• Experience with mid-tier ERP system, beyond QuickBooks preferred
• Experience with using 3 ^rd party applications and automation tools
• Ability to self-motivate and coordinate with team in flexible and remote work settings
• Proficiency in Microsoft Office, intermediate with Excel, Teams and video meetings
• Intellectual curiosity and personal drive to advance and perform more than the bare minimum
• Interpersonal skills with emotional intelligence to act in diplomatic and professional manner
• Human verbal and written communication skills beyond AI prompts
• Cool laid-back demeanor

Job Type: Full-time Employee

Work Location: San Diego Corporate Office at Knoxville St Bay Park Brewery and Tasting Room

Schedule: Hybrid and flexible work schedule and 2-3 days remote and in office

Benefits:

• Competitive pay
• Health, Dental, Vision insurance
• Paid time off
• Company discounts and monthly gift card allowance
• 401(k) match
• Team events and sponsorships

Supervisory Responsibilities:

No direct supervisory responsibilities though will be expected to work collaboratively as a team.