Accounts Payable and Payroll Assistant

Wag’n Tails is looking for a detail-oriented and accurate Accounts Payable/Payroll Assistant to join our Finance and HR team. This role is ideal for someone with a strong foundation in accounting principles and accurate payroll administration. The Accounts Payable/Payroll Assistant will support the day-to-day operations of the accounts payable and payroll function. If you thrive in a fast-paced, team-first environment, this is your chance to grow with a company leading the way in mobile pet grooming and veterinary solutions.

Essential Duties and Responsibilities (AP):

• Ensure accurate, timely communication with clients, internal teams, and vendor partners.
• Review invoices and expense reports for timely and accurate coding.
• Manage data entry in NetSuite, Concur and any other software systems. Collaborate with internal departments to ensure proper approvals and documentation for all payables.
• Assist with audits by providing supporting documentation and responding to inquiries.
• Identify opportunities for process improvements within the AP function and support implementation of best practices.
• Process vendor invoices and credits with attention to detail, ensuring accuracy (150+ per week)
• Process credit card statement reconciliations and employee expense reports
• Maintain accounts payable email and records

Essential Duties and Responsibilities (Payroll):

• Maintain multi-company payroll information by collecting, calculating, and entering data into the system.
• Update payroll records by entering/verifying changes in exceptions, insurance coverage, deductions, bonus information, commissions, and job title/department transfers.
• Prepare reports by compiling data of earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Resolve payroll discrepancies.
• Maintain payroll operations by following established payroll procedures and suggesting needed changes.
• Review payroll information for completeness and accuracy and coordinate with department supervisors for PTO and timecard approval and missed times.
• Process wage verification and child support/medical support notices.
• Maintain digital filing system and support the transition of paper files to digital filing system.
• Other HR/Payroll projects as assigned.

Qualifications:

• Possess a minimum of 2-5 years of experience in a similar role, demonstrating a comprehensive understanding of accounts payable and payroll processes
• Experience with an ERP system (NetSuite experience highly preferred)
• Experience with standard payroll systems (Paylocity or similar HRIS)
• Team player with a high level of dedication and integrity
• Must possess strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Solid Microsoft Office and Excel application skills

Work Environment:

• This is a fully in-person role based at our Corporate office in Granger, IN
• Standard business hours, 8:00 AM – 5:00 PM, Monday – Friday
• Occasional overtime may be required during month-end or year-end close

Perks and Benefits:

• Comprehensive benefits package including FREE medical coverage for employee (employee paid family plans also available), dental, vision and 401(k) with a company match
• Generous PTO program and paid holidays
• Employee perks and discounts through provider programs
• Join a stable company with 30+ years of leadership in mobile pet service vehicle conversions

Why Wag’n Tails?

We’re not just a vehicle manufacturer—we help people launch their dreams. From pet groomers to veterinarians, our clients rely on us to build mobile units that power their businesses and expand their impact.

At Wag’n Tails, you’ll be part of a passionate, tight-knit team that values innovation, personal attention, and doing things the right way. If you’re ready to grow your career while supporting a mission that truly makes a difference in people’s lives, we’d love to hear from you.

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person