Accounts Payable and Receivables Coordinator

Overview

Lee Bros. is a family-owned and operated USDA food production company that has proudly served the Bay Area for over 40 years. Company owned by the same founders as Lee's Sandwiches. Our commitment to quality and service has established us as a trusted name in the food industry.

The Accounts Payable & Receivables Coordinator is responsible for supporting the organization’s financial operations by coordinating the processing of invoices, payments, and collections while maintaining accurate records and ensuring compliance with internal policies. This role requires strong organizational skills, attention to detail, and the ability to collaborate across departments and with external vendors and customers.

Accounts Payable (AP)

• Coordinate the receipt, review, and processing of vendor invoices in a timely and accurate manner.
• Perform 3-way matching (purchase orders, receipts, invoices).
• Schedule and coordinate payments via check, ACH, wire, and credit card.
• Maintain vendor records and assist with onboarding new vendors.
• Investigate and resolve invoice discrepancies and vendor inquiries.
• Reconcile vendor statements and track outstanding items.
• Maintain meticulous records of all transactions, including data entry

Accounts Receivable (AR)

• Coordinate customer billing cycles and ensure accurate invoice distribution.
• Record and apply customer payments promptly and accurately.
• Monitor aging reports.
• Support credit and collections processes as needed.
• Address customer billing inquiries and resolve discrepancies.
• Assist with AP/AR reconciliations and support general ledger accuracy.
• Prepare routine reports (aging, payment status, cash applications).

Coordination & Reporting

• Assist with AP/AR reconciliations and support general ledger accuracy.
• Prepare routine reports (aging, payment status, cash applications).
• Support month-end and year-end close activities.
• Maintain organized documentation for audits and compliance.
• Collaborate with internal teams (procurement, operations, finance).
• Support benefits administration and non-profit accounting functions as needed, ensuring adherence to applicable regulations and policies.

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of AP/AR or accounting support experience preferred.
• Strong understanding of financial concepts such as debits & credits, journal entries, general ledger reconciliation, and double entry bookkeeping.
• Proficiency with accounting software: QuickBooks is advantageous.

Skills & Competencies

• Strong attention to detail and organizational skills.
• Working knowledge of accounting principles and procedures.
• Proficiency in accounting systems and Microsoft Excel.
• Strong communication and customer service skills.
• Ability to prioritize tasks and meet deadlines.
• High level of integrity and discretion with confidential information.

Join us! We offer hands-on training, a supportive team environment and growth opportunities. We're looking for dependable and motivated professionals who want stable careers.

Pay: $24.00 - $31.00 per hour

Benefits:

• 401(k)
• Employee discount
• Paid time off
• Retirement plan

Work Location: In person