Accounts Payable Assistant

Description:

Title: Accounts Payable Assistant

Reports to: Assistant Controller

Job Objective:

Ensure efficient and accurate operation of accounting duties.

Support the functions of the Accounting Department. Perform

duties while actively promoting an environment consistent with

MHA’s Cultural Equity Policy and WELCOME Orange.

Responsibilities:

Accounts Payable:

Receive invoices, check requests, and credit card approvals:

• Verify accuracy and validity of all requests
• Check for supervisor approvals
• Follow-up with vendors and supervisors when necessary
• Enter all payables into accounting system
• Assign each invoice to proper accounts and cost centers
• Proof invoices prior to printing checks
• Check all pending invoices for accuracy
• Run cash requirement report
• Make necessary adjustments

Process accounts payable check and ACH runs:

• Attach each check to back up documentation
• Separate for signatures required
• Obtain necessary signatures
• Copy invoices/checks as necessary for funding sources
• Distribute checks
• File all paperwork
• Print out-of-run and payee checks.
• Follow up on stale dated checks.
• Follow up on outstanding Accounts Payable.
• Prepare and post prepaid journal entries.
• As assigned reconcile permanent general ledger accounts
• Prepare annual 1099s and 1096s.

Annual storage and purge of accounting files.

Other Duties:

• This position is part of the group that covers Reception when the

Administrative and Vehicle Coordinator is out or on lunch break.

Participate in MHA’s committees as needed.

• Duties outlined above are intended to describe the essential job functions,

the general supplemental functions, and the essential requirements for the

performance of this job. It is not an exhaustive list of all duties,

responsibilities, and requirements of a person so classified. Other functions

may be assigned, and management retains the right to add or change the

duties at any time.

Requirements:

Qualifications:

• High School Diploma.
• Either basic accounting coursework or 1 year
• payroll/accounting/bookkeeping experience.
• Effective written and oral communication skills.
• Proficiency in Microsoft Excel required.
• Experience with accounting software required.
• Experience with payroll processing software required.
• Must be organized, self-motivated, and have the ability to
• coordinate multiple tasks simultaneously.
• Ability to work independently with minimal direct supervision.
• Valid Driver’s License, ability to drive with current driving
• record acceptable for agency insurance coverage, and access
• to a reliable, personally owned vehicle.
• Background in not-for-profit or fund accounting a plus.
• Experience with Fund EZ accounting software a plus.
• Experience with Paylocity a plus.

Terms of Employment/Benefits:

• Non-Exempt
• Forty (40) hours per week. Monday - Friday
• Paid holidays, vacation, personal, and sick leave according to MHA policy.
• Paid holidays, PTO, Wellness, and sick leave according to MHA Policy.
• Educational incentives after 12 months of employment.
• Training and Educational Opportunities.