Accounts Payable Associate

Accounts Payable Associate

Bay Auto Parts – Green Bay, WI
Join a locally owned company with 65+ years of history!

Bay Auto Parts has been proudly serving Northeast Wisconsin since 1960, providing quality used auto parts and exceptional customer service. As we continue to grow, we’re looking for a detail-oriented Accounts Payable Associate to join our administrative team and help keep our financial operations running smoothly.

If you’re organized, dependable, and enjoy working in a collaborative environment, this is a great opportunity to build your accounting career with a long-standing, family-owned company.

About the Role

The Accounts Payable Associate is responsible for processing vendor invoices, managing payments, reconciling accounts, and maintaining accurate financial records. This role works closely with internal teams and external vendors to ensure timely, accurate, and efficient accounts payable operations. You’ll play a key part in supporting compliance standards and contributing to continuous process improvements.

What You’ll Do Invoice Processing

• Review and verify accuracy of vendor invoices and supporting documentation
• Ensure proper authorization and coding
• Match invoices with purchase orders and receiving documents
• Enter invoices into the accounting system

Payment Management

• Prepare checks and electronic payments (ACH, wire transfers)
• Monitor payment schedules to avoid late fees
• Resolve discrepancies with vendors

Account Reconciliation

• Reconcile vendor statements and resolve outstanding issues
• Support month-end closing activities
• Maintain detailed transaction and reconciliation records

Vendor & Internal Communication

• Serve as the primary contact for vendor payment inquiries
• Work with purchasing and receiving to resolve invoice disputes
• Build positive relationships internally and externally

Compliance & Documentation

• Maintain organized records of invoices, payments, and correspondence
• Ensure compliance with company policies, tax regulations, and financial standards
• Assist with sales & use tax reporting and 1099 documentation
• Scan and upload invoices into accounting software

Process Improvement

• Identify opportunities to streamline AP processes
• Support AP automation tools and initiatives

Additional Responsibilities

• Reconcile daily cash drawers and accurately handle cash
• Answer and route incoming phone calls
• Provide backup support to other administrative and accounting functions as needed

What We’re Looking For Education

• High school diploma or equivalent required
• Associate degree in accounting or related field preferred

Experience

• Prior experience in accounts payable or a similar role
• Familiarity with ERP systems and accounting software (QuickBooks a plus)

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Proficiency with Microsoft Office and accounting software
• Solid understanding of accounting principles and practices
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Professional and friendly communication style when working with vendors and coworkers

Reporting Structure

Reports to: Controller

If you’re ready to join a company with a long-standing reputation, a supportive team, and opportunities to grow, we’d love to hear from you! Apply today and become part of the Bay Auto Parts family.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• What wage are you hoping to earn?

Education:

• High school or equivalent (Preferred)

Experience:

• Accounts payable: 1 year (Preferred)

Work Location: In person