Accounts Payable Clerk

Trailways of New York Is Hiring

Trailways of New York, a prominent and prestigious family-owned intercity bus company established in 1926, is seeking a reliable and detail-oriented Accounts Payable Clerk to join our team at our corporate office in Hurley, NY.

About Us

Trailways of New York provides 24/7 transportation services throughout New York State, with routes extending to Montreal and Toronto. With nearly a century of service, we are committed to safety, reliability, and maintaining high standards across our facilities and operations.

About The Opportunity

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our team. This is a great opportunity for someone who enjoys working in a fast-paced environment and takes pride in accuracy, organization, and problem-solving.

In this role, you will play a key part in ensuring the smooth and timely processing of vendor invoices and payments. You’ll work closely with vendors and internal teams to resolve discrepancies, maintain accurate records, and support critical accounting functions. From managing weekly payment runs (checks, ACH, and wires) to assisting with month-end close and audit requests, your contributions will directly support the financial integrity of the organization.

The ideal candidate is highly organized, proactive, and committed to maintaining strong internal controls and compliance standards. If you’re looking for an opportunity to grow your accounting experience while making a meaningful impact, we’d love to hear from you.

Key Responsibilities

• Process vendor invoices accurately and timely, ensuring proper coding to the general ledger and appropriate approvals are obtained
• Maintain vendor records, including vendor setup, W-9 collection, and updates to vendor information
• Review invoices for accuracy, discrepancies, and proper documentation prior to payment
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Respond to vendor inquiries and resolve billing discrepancies in a professional and timely manner
• Reconcile vendor statements and investigate outstanding balances
• Maintain organized digital and/or physical filing systems for accounts payable documentation
• Assist with month-end close activities, including accruals and account reconciliations
• Ensure compliance with company policies, internal controls, and accounting procedures
• Collaborate with department managers to resolve invoice or approval issues
• Assist with audit requests by providing supporting documentation as needed

Qualifications

• 2+ years of accounts payable or general accounting experience preferred
• Strong attention to detail and high level of accuracy
• Working knowledge of basic accounting principles
• Experience with accounting software (e.g., NetSuite, QuickBooks, or similar ERP systems)
• Proficiency in Microsoft Excel, including basic formulas and data organization
• Ability to manage multiple tasks and meet deadlines
• Strong communication skills, both written and verbal
• Ability to work independently and as part of a team
• High level of professionalism and confidentiality

Benefits

• Pay range $21.50-$22.75 per hour based on experience
• Paid vacation, holidays, and sick time
• 401(k) with company match
• Medical, dental, vision, and life insurance
• Opportunities for professional development, growth, and career advancement within the company

Join Us

If you are seeking a rewarding opportunity to contribute to our mission, we encourage you to apply today.

Trailways of New York is committed to fostering an inclusive and diverse workplace. In compliance with Federal, State, and applicable Local equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, national origin, sex, religion, sexual orientation, disability, military status, or any other status protected by law.

Pay: $21.50 - $22.75 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounts payable or general accounting : 2 years (Required)

Ability to Commute:

• Hurley, NY 12443 (Required)

Work Location: In person