Accounts Payable Clerk

East Coast Construction Services, LLC is grounded in our commitment to excellence in everything we do. ECCS has built its reputation on supplying the highest quality industrial and heavy commercial electrical services to our clients. We are a value-based electrical contractor recognized and respected for our unwavering commitment to Quality, Service, Trust, and Safety. Projects do not build themselves... Neither do careers... Join us!

JOB SUMMARY:

The Accounts Payable Clerk is responsible for providing oversight of all accounts receivable and accounts payable activities, including organizing and maintaining records, building and posting purchase orders and invoices, managing through discrepancies, and executing reconciliations to ensure accuracy and consolidation across all vendor statements. The Accounts Payable Clerk drives operational successes for field and management teams and must be comfortable collaborating with all levels of ECCS staff.

ESSENTIAL FUNCTIONS:

The Accounts Payable clerk is responsible for keeping all payables and receivables organized in Excel and reflected in Hardhat. You will record invoices for materials and rental equipment and verify receipts as they are received. You will create all invoicing according to purchase order or time and material input. This role will work directly with our Project Managers, our vendors, and our Accounts Payable and Accounts Receivables staff to ensure accuracy of reports and timely reconciliation of issues that arise.

Operational Oversight:

• Match purchase orders, vendor invoices, and field documents to ensure accuracy and to identify/prevent discrepancies.
• Set up Purchase Orders and code invoices to appropriate ledger accounts (Excel, Hard-Hat).
• Review and resolve invoice inconsistencies by communicating with project managers, vendors, and other internal departments.
• Maintain organized records of invoices, payment confirmations, and supporting documentation.
• Process weekly expense reports in accounts payable and balance monthly credit card statements.
• Bill at Project Manager direction on all purchase order work.
• Bill time and material service order work accordingly and at regular intervals.
• Assist with month-end closing activities, including reconciliations and reporting.
• Assist with year-end 1099 and W-9 vendor files.
• Provide support for sales and use tax returns and filings.
• Ensure compliance with internal controls and company policies.

Qualifications

• High school diploma or equivalent; associate degree in accounting or related field preferred.
• 2+ years of experience in purchase order management, accounts payable or general accounting.
• Strong attention to detail and accuracy.
• MS Excel is necessary.
• Familiarity with HardHat software is a +