Accounts Payable Clerk

Job Title: Accounts Payable Clerk

Department: Accounting

Reports To: Accounts Payable Supervisor

FLSA Status: Non-Exempt

Location: Onsite

Date: 04/21/2026

Summary/Objective

The Accounts Payable Clerk is responsible for providing excellent customer service by receiving, processing, verifying, entering, and reconciling vendor invoices, processing various accounts payable transactions, processing payments, adhering to proper financial controls, and assisting the Accounts Payable Supervisor, other accounting staff and company personnel as needed.

Essential Functions:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for accurately reviewing, coding, and processing vendor invoices
• Verify purchase order-related invoices have been received and pricing is accurate
• Research check requests
• Maintain vendor accounts while staying in compliance with company policies and procedures
• Perform all data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Review and reconcile vendor statements
• Fill out credit applications for new vendors
• Setup new vendors & verify W-9 forms in the system
• Address and respond to vendor inquiries
• Assist the accounting department with month-end close items and other projects
• Being a part of the backup team for front desk coverage

Competencies:

• 
  Communication: Organizes and expresses ideas and information clearly, using appropriate and efficient communication methods.
• Flexibility: Adapts to changes while remaining focused on goals.
• Detail-Oriented: Verifies important details and ensures no surprises or gaps in the information needed.
• Functional / Technical Skills: Has functional and technical knowledge and skills to do the job at a high level.
• Excellent organizational skills: Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently arranges information and files in a useful manner.
• Multitasking: The ability to work on multiple tasks at once and complete them simultaneously. Comfortable juggling multiple projects and priorities.

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

This job operates mainly in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, and fax machines.

Physical Demands

This is largely a sedentary role; however, some lifting, bending, stooping, and standing is necessary. Mental alertness and long periods of concentration.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Travel, evening, and weekend work may be required as job duties demand.

Preferred Education and Experience:

• Accounting basics
• At least a High School diploma
• One to two years of related experience
• Microsoft Office (Excel, Word, Outlook)
• Infor Cloud Suite Industrial (Syteline), a plus

AAP/EEO Statement: KS provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Other Job Duties: This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of KS are expected to perform tasks as assigned by KS supervisory/management personnel, regardless of job title or routine job duties.