Accounts Payable Clerk

JOB STATUS: OPEN
POSTING DATE: 06/22/2026
CLOSING DATE: 07/31/2026 05:00 PM
POSTING NUMBER: 00003016
LOCATION: Business
POSITION TITLE: Accounts Payable Clerk
PAY SCHEDULE / GRADE: Nonexempt/Pay Grade 204
HOURS PER DAY: 8

PRIMARY PURPOSE:
Responsible for processing Accounts Payable payments timely and accurately for district obligations with a heavy emphasis on child nutrition vendors. Work under

QUALIFICATIONS:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets databases
Proficiency in use of 10-key calculator, file maintenance, and office machines
Ability to maintain auditable records
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Ability to communicate effectively in writing and orally
Ability to solve complex problems with minimal assistance
Advanced knowledge in excel
Ability to prioritize workload to meet deadlines
Ability to provide great customer service

EXPERIENCE:
Two years of accounts payable experience preferred

MAJOR DUTIES AND RESPONSIBILITIES:
Accounting

Receive and process for payment all accounts payable invoices, requisitions, purchase orders, reimbursements, etc.
Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments to reconcile to vendor statements.
Detect and resolve problems with incorrect orders, invoices, credit memos, and shipments.
Communicate with district personnel and vendors, as needed, to obtain information, in order to ensure district accounts are in good standing.
Assist with annual audit preparation.
Prepare and distribute check disbursements at designated times.
Input accounting data using personal computer and prepare reports and checks for distribution.

Communication

Communicate status of purchase orders and reimbursements to the Child Nutrition department as needed.
Prepare correspondence using personal computer.
Provide great customer service to vendors and campus secretaries.

Personal Qualities

Maintain confidentiality of information.
Maintain Good customer service

Professional Growth and Development

Participate in related staff development opportunities

Other

Keep informed of, and complies with, state and district policies and regulations concerning primary job functions.
All other duties as assigned.

Equipment Used:
Personal computer, printer, copier, fax machine, and calculator.

WORKING_CONDITIONS:
Works with frequent interruptions. Repetitive hand motions. May have prolonged use of computer. On occasion, may lift heavy boxes of files.

START DATE: 07/01/2026