Accounts Payable Clerk/Collections Coordinator

Job Overview
Homeowners Association Management company is seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate payments to vendors, proper coding of expenses, vendor and homeowner communication, and maintaining financial records in accordance with established policies and procedures. This role requires a strong understanding of accounting principles and proficiency in various HOA accounting software.

Responsibilities

• Review, verify, and process vendor invoices for multiple HOA accounts.
• Process accounts payable transactions, including invoices, expense reports, and payment requests.
• Ensure invoices are properly authorized and coded to the appropriate general ledger accounts
• Ensure compliance with GAAP regulations in all financial activities.
• Reconcile vendor statements and resolve any billing discrepancies.
• Schedule and prepare payments via check, ACH, or online bill pay.
• Maintain and update vendor records, including W-9s and insurance certificates.
• Communicate with vendors and homeowners regarding payment inquiries and issues.
• Assist in month-end closing by ensuring all payables are recorded accurately and timely.
• Maintain organized records of all payables, both digital and physical, in compliance with HOA retention policies.
• Prepare and distribute 1099 forms at year-end.
• Collaborate with community managers, board members, and accountants to ensure financial transparency and budget alignment.
• Assist with annual audits or financial reviews by providing documentation and reports as requested.
• Process collections by preparing monthly statements and written correspondence to be mailed or electronically sent to the delinquent homeowner.
• Prepare delinquent homeowner to be sent to third party collection company.
• Individual will communicate verbally and electronically with homeowners and vendors.
• Individual will be expected to answer phone calls throughout the day and answer emails.

Skills

• Proficiency in accounting software. Company uses and HOA specific program called Enumerate.
• Strong understanding of financial concepts including double entry bookkeeping, debits & credits, general ledger accounting, and account reconciliation.
• Experience in public accounting or non-profit accounting is advantageous.
• Excellent analysis skills with attention to detail for accurate data entry and reporting.
• Ability to manage multiple tasks efficiently while maintaining high accuracy levels.
• Strong communication skills to effectively collaborate with vendors, homeowners, and internal teams.
• Knowledge of tax experience and governmental accounting practices is beneficial.
• Join our team as an Accounts Payable Clerk/Collections Coordinator where you will play a crucial role in maintaining the financial integrity of our organization while contributing to a collaborative work environment.

Job Type: Full-time

Pay: $20.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Ability to Commute:

• Las Vegas, NV 89117 (Required)

Ability to Relocate:

• Las Vegas, NV 89117: Relocate before starting work (Required)

Work Location: In person