Accounts Payable / Compliance Analyst

About Basin Street Properties

Basin Street Properties is a fully integrated real estate investment, development and operating company committed to creating superior tenant experiences and enduring relationships. A win-win philosophy drives everything we do. When we serve our tenants well, they’re productive, our investors are pleased, and we all succeed. Teamwork is part of our DNA. Established in 1974, we are one of Northern California’s and Northern Nevada’s most prominent developers, investors and managers of commercial properties. We own and manage over four million square feet of Class A office, retail, industrial and hospitality space.

Basin Street Properties’ core principles are represented by the concept T.H.R.I.V.E. - Trust. Honesty. Respect. Integrity. Values. Excellence. Our approach expresses the values and philosophy by which we operate. We are a growing company led by an experienced and highly motivated team. This provides an excellent opportunity for the right candidate to develop professionally and be part of an outstanding team.

Our Candidate Search

We are seeking a dual role Accounts Payable Specialist/Compliance Analyst with an understanding of the real estate industry to join our Accounting team located at our company headquarters. This is a complex, high-volume position dealing with multiple entities, multiple banks, and multiple properties. We expect the right person for the position to not only be a master at multi-tasking, but be organized, reliable, detail oriented, analytical, and strong in their ability to work proactively with our Property Management and Accounting teams to be successful and solve issues with an investigative mind.

Job Description Summary

This role will be responsible for ensuring all invoices are entered, approved in Payscan, and posted timely. Other tasks responsible to this position include weekly check runs and being able to utilize various reports from Yardi and Payscan to facilitate payments and inquiries. The Accounts Payable Specialist/Compliance Analyst must be a multi-tasking whiz with a good memory and self-starter attitude, able to work with staff at various locations and levels, while being an integral member of our Accounting team. In this position, positive attitude, excellent communication, follow-through, attention to detail, and ensuring deadlines are met is imperative.

Essential Functions

· Heavy Accounts Payable including printing and recording checks weekly for many Properties

· Vendor Maintenance and W-9 Tracking

· Assist with the collection, tracking, and monitoring of compliance documents related to Certificate of Insurance (COI) requirements for vendors and tenants

· Verifies that all contractual requirements include a valid insurance policy, name of insured matches company or contractor, policy effective date is current, type of coverage, policy limits, and other mandatory details of the policy are met

· Analyzes and reviews all vendors and tenants are compliant with Basin Street Properties minimum required insurance coverage amounts

· Responsible for logging all COIs in Excel

· Effectively and promptly communicates deficiencies of insurance with vendors, tenants, property management, and leasing

· Occasional travel to multiple locations may be needed

· Other Duties as assigned

Qualifications

· Microsoft suite of products (Excel, Word, Teams), familiarity with financial software systems knowledge

· Strong time-management, planning, and organizational skills with the ability to multi-task while prioritizing work tasks

· Strong attention to details, deadlines, and high level of service

· Strong written and verbal communications skills

· Ability to self-start and self-review

· Strong sense of urgency to execute communication with clients and coworkers via email and phone in a professional and prompt manner

· Ability to prepare emails, reports, and presentations using proper punctuation, spelling, and grammar

· Excellent analytical and problem-solving skills

· Excellent math and data entry skills

· Experience with 10-key by touch

· Ability to maintain discretion and confidentiality at all times

· Flexible and collaborative work style, works well with varying personalities in a team environment

· Understands and follows directions

Education and Experience Requirements

· High school diploma

· Experience in and working knowledge of business/office administration

· Experience in Construction industry highly desirable

· Valid Driver’s License

· 2 years Accounts Payable experience

Work Environment and Physical Demands

· Professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets and postage machines

· Mainly sedentary role though some filing and supply maintenance requires the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk

Other Information

· Pay range is $22.00-$24.00 per hour, paid semi-monthly

· Not a supervisory role

· Non-exempt position subject to overtime laws

· Full time position, Monday through Friday 8am to 5pm

· Minor local travel may be required

· Must legally be allowed to work in the U.S.

· Please provide salary requirements in order to be considered for this position

· Full-time employees are eligible to participate in company benefits.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Paid time off
• Referral program
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Accounts Payable: 2 years (Preferred)
• Yardi: 1 year (Preferred)
• Insurance Compliance: 1 year (Preferred)
• Microsoft Excel: 2 years (Preferred)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person