Accounts Payable Coordinator

OVERVIEW:

This position ensures company bills are paid accurately and timely, correct data is maintained for reporting. Files are kept updated. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review and verify invoices. Sort, code, and match invoices with purchase orders.
• Enter and upload invoices into Accounts Payable Tracking system.
• Set invoices and check requests up for payment.
• Post transactions to accounting system.
• Reconcile accounts payable transactions with vendor monthly statements.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files, correspond with vendors and respond to inquiries.
• Assist with month end closing. Provide supporting documentation as requested.

OTHER DUTIES:

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS AND ABILITIES:

• General math skills.
• Knowledge of basic accounting concepts.
• Knowledge of advanced computer skills.
• Skill in courteous and professional phone communication.
• Skill in professional written and oral communication.
• Ability to communicate with co-workers and various business contacts in a courteous and professional manner. Team worker.
• Ability to handle multiple tasks in a fast paced, deadline driven environment
• Effectively communicate with people in potentially stressful situations.
• Ability to consistently meet daily, weekly and monthly deadlines.
• Ability to prioritize and multitask effectively.
• Ability to preserve confidential and sensitive information.

QUALIFICATIONS:

• High school diploma or GED. Associate degree highly desirable or the equivalent work experience
• 1-3 years’ previous experience in accounts payable and/or general accounting
• Excellent communication skills, both written and verbal
• Attention to detail.
• Strong organizational skills
• Ability to handle multiple tasks in a fast paced, deadline driven environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Proficiency in accounting system. Experience in Sage 300 system is preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually minimal.