Accounts Payable Coordinator

Join our Support Center and be a pivotal resource to our field and distribution teams —where innovation, cross-functional collaboration, and career growth come together in an exciting environment!

As the Accounts Payable Coordinator, you will be responsible for various aspects of the payables process including invoice entry for goods and services (PO and Non-PO) tracking open purchase orders, reconciling vendor accounts and responding to payment status requests and related communications, among various other tasks.

Location: Support Center, 6600 S Bermuda Rd, Las Vegas, NV 89119

Schedule: Monday – Friday, 8:00 am-5:00 pm (onsite)

Pay: $24/hourly

Benefits:

• Employee Discount
• Employer-Paid Life Insurance
• Flex Time Off
• Disability Insurance
• Medical, Dental, and Vision Insurance
• Paid Parental Leave
• 401(k) with company match

Key Responsibilities

• Manage high-volume invoice processing in a fast-paced environment
• Three-way matching; Verify vendor invoices against purchase orders, receipts and contracts
• Reconcile vendor statements.
• Audit, input and verify invoices daily - review payable invoices for accuracy.
• Code payable invoices with correct general ledger codes.
• Handle customer service calls and emails from internal & external customers – research and resolve a variety of internal inquiries concerning account status updates.
• Make appropriate invoice distribution entries to ensure accurate accounting of expenses – analyzing, researching, identifying and reconciling accounts for accuracy in accordance with company accounting rules.
• Communicate with internal departments with timely and accurate information.
• Assist with special projects as needed.

Job Requirements

• 3+ years’ experience in retail/inventory related accounts payable
• Vendor statement reconciliation expertise required
• Purchase order matching and inventory issue resolution
• Experience with Great Plains, Esker & APTOS a plus
• Prior retail accounting experience a plus
• Highly skilled in Microsoft Office Applications
• Exceptional integrity and ethics to maintain confidential information
• Strong organizational skills with the ability to pay close attention to detail.
• Sound judgement and the ability to make reasonable decisions in the absence of direction.
• Efficient time management skills and the ability to complete tasks by deadline.
• Ability to effectively prioritize multiple projects.
• Must be able to work as part of a team independently.
• Ability to enter data with consistent accuracy.
• Able to adapt and remain positive during changes to processes and working conditions.
• Strong, professional communication skills in listening, speaking, and writing necessary for communication with all levels of employees.

About Us

WHSmith is a leading global travel retailer with over 1,700 stores across 30 countries worldwide. WHSmith North America, incorporating Marshall Retail Group (MRG) and InMotion, represents over half of the Company’s international store estate, with a collection of attractive, successful specialty retail stores located in airports and resorts across North America.

EEO/ADA/DFWP

WHSmith North America is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin/ancestry, age, gender identity, gender expression, military/veteran status, marital status, disability status or any other basis prohibited by law. Reasonable accommodation will be provided for qualified individuals with disabilities.