Accounts Payable Coordinator

Position Summary:

The Accounts Payable (AP) Coordinator is responsible for managing day-to-day accounts payable functions while supporting office operations and employee engagement initiatives. This role ensures timely and accurate processing of invoices and payments, maintains organized administrative processes, and contributes to a positive and well-managed workplace environment. The AP Coordinator also supports financial operations for an affiliated entity, ensuring consistency and accuracy across organizations.

Responsibilities:

Accounts PayableFinancial Operations

• Process and manage accounts payable transactions, including vendor invoices, utilities, insurance, and other recurring expenses
• Ensure timely and accurate payment processing in accordance with company policies and deadlines
• Maintain vendor records and ensure proper documentation and coding of all invoices
• Reconcile invoices, resolve discrepancies, and communicate with vendors as needed
• Support month-end close processes related to accounts payable
• Manage accounts payable functions for sister company, Laminin Industries, ensuring accuracy and consistency across entities

Office Management

• Oversee general office operations, including ordering and maintaining office supplies
• Manage building-related needs such as security access and vendor coordination
• Track, organize, and manage company swag inventory and related transactions
• Maintain an organized and efficient office environment

Employee EngagementInternal Support

• Assist in the creation and distribution of employee communications, including newsletters and internal announcements
• Develop and format presentations (e.g., PowerPoint) for company meetings and initiatives
• Support employee engagement activities and events as needed
• Partner with HR and leadership to enhance overall employee experience