Accounts Payable Coordinator

Description:

About Clare V.

Clare V. is a line of accessible-luxury pieces born and based in sunny Los Angeles, California. Led by founder Clare Vivier, Clare V. is a distinctive reflection of Clare’s unique background, passions, and vision. More than 10 years ago, Clare started making the types of bags she wanted but couldn’t find anywhere. As the brand grew, she proudly kept production local to Los Angeles, meanwhile forging partnerships with local and global organizations working to make a positive difference in the world. Today, Clare V. remains committed to conscious practices while creating collections that are bold yet enduring, elevated yet accessible, and irresistibly charming yet rooted in everyday practicality. The brand headquarters is located in the Silver Lake/Frogtown area of Los Angeles and is actively led by Clare Vivier.

Summary

The Accounts Payable Coordinator is responsible for the accurate and timely processing of accounts payable transactions and related accounting support functions. This role manages full-cycle accounts payable processing, including invoice review and coding, vendor maintenance, payment processing, reconciliations, and expense reimbursements. The position works closely with vendors and internal departments to resolve discrepancies, maintain accurate records, and support month-end close activities.

The Accounts Payable Clerk must be highly organized, detail-oriented, and capable of managing high-volume invoice processing in a fast-paced environment while ensuring compliance with company policies and accounting procedures.

Requirements:

Accounts Payable Processing

• Perform full-cycle accounts payable processing, including high-volume invoice entry and payment processing.
• Review, verify, and process domestic and international invoices in an accurate and timely manner.
• Perform 2-way and 3-way matching of invoices, purchase orders, and receipts for vendor inventory invoice transactions.
• Ensure proper GL coding and supporting documentation for all transactions.
• Process weekly AP ACH payment runs and wire transfers.
• Identify and track invoices relating to numerous bank auto-debits.
• Assist with inventory-related invoice matching and discrepancy resolution.
• Light Accounts Receivable payment application.
• Daily NetSuite Bankfeeds import matching and coding.
• Vendor Maintenance & Communication.
• Set up and maintain vendor accounts, including W-9 documentation and related records.
• Contact all new vendors to verbally confirm banking information.
• Communicate with vendors and cross departmental departments regarding payment status, discrepancies, and invoice issues.
• Research and resolve invoice discrepancies, pricing variances, and vendor statement issues in a timely manner.

Reconciliations & Reporting

• Perform vendor statement reconciliations.
• Assist with month-end close activities and accrual support.
• Maintain and organize accounting records, digital invoices, digital vendor directories, and related payment documentation.
• Expense Reporting & Administrative Support.
• Review and process employee expense reports and reimbursements in accordance with company policies.
• Support accounting and finance projects, reporting requests, and other administrative duties as assigned.

Qualifications

Required

• Minimum 4+ years of accounts payable or general accounting experience.
• Experience with full-cycle accounts payable processing in a high-volume environment.
• Experience with domestic and international invoice processing and vendor management.
• Experience with 2-way and 3-way matching, including inventory-related matching processes.
• Knowledge of GL coding, reconciliations, and accounts payable best practices.
• Strong proficiency in Microsoft Excel and Adobe Acrobat.
• Preferred but no required: Experience using NetSuite (or similar ERP/accounting) systems.
• Strong attention to detail, organization, and time management skills.
• Ability to communicate professionally and effectively with vendors and internal teams.

Physical Requirements

• Ability to remain in a stationary position (sitting or standing) for extended periods while working at a computer
• Frequent use of hands and fingers to operate a computer, keyboard, calculator, and other office equipment
• Ability to communicate clearly and effectively in person, via phone, and video conferencing
• Occasionally lift and/or move up to 15 pounds, including files or office materials
• Ability to navigate an office environment and attend meetings as required

Additional Information:

• This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all duties and responsibilities
• Responsibilities may change based on business needs

Work Environment:

• This full-time role requires 4 days per week in-office at our Frogtown, Los Angeles studio and 1 day remote
• Work is performed in a creative studio and office environment with frequent collaboration
• Regular attendance at photoshoots, events, and offsite activations will be required
• Occasional evening or weekend work may be needed based on events, campaigns, or content needs

Studio Life & Culture:

This position is based out of our Frogtown Studio Offices, located in one of L.A.’s most vibrant and creative neighborhoods–known for its arts scene, local cafes, and laid-back riverside charm.

For our studio-based team members, we foster a work environment that supports creativity, connection, and community. Perks include:

• A fully stocked kitchen with healthy snacks and beverages
• Monthly catered lunches to bring the team together
• Quarterly team-building events, including meaningful volunteer outings throughout the Los Angeles community

Compensation & Perks:

Pay range of $27 -$33/hour , along with annual cost-of-living increases, end-of-year bonus opportunities, and generous employee discounts. Plus, enjoy bi-annual product credits to keep you connected with the brand.

Comprehensive Benefits Package:

We Care about your total well-being—both inside and outside of work. Our benefits include:

• Medical, dental, and vision insurance to keep you and your family covered
• Flex Spending Accounts and Transportation Management Accounts
• Life and Long-term disability insurance for peace of mind
• Paid vacation, personal days, and sick time to help you recharge
• Guardian ancillary plans for added protection and flexibility
• Employee Assistance Program (EAP) offering confidential support for life's challenges
• 401(k) with company match to help you build a strong financial future

Clare V. is committed to creating an inclusive environment for all employees and welcomes applicants from all backgrounds to apply. We believe that diverse perspectives make for stronger teams and better ideas. We’re proud to be an Equal Opportunity Employer and are committed to creating an inclusive, respectful workplace where everyone can thrive.

In compliance with applicable federal, state, and local laws–including the California Fair Employment and Housing Act (FEHA)-we do not discriminate based on race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, age, disability (physical or mental), medical condition, genetic information, marital status, military or veteran status, or any other protected characteristic.

We are also committed to providing reasonable accommodation to applicants with disabilities. If you need support during the application process, please contact us at alysadearborn@clarev.com.

Our company conducts background checks as part of the hiring process after a conditional offer has been made. A criminal conviction will not automatically disqualify you from employment. We consider the nature of the offense, the time elapsed, and its relevance to the position.

Applications will be reviewed on a rolling basis until the position is filled.

Notice to California applicants: https://privacy.clarev.com/job-applicant-privacy-notice