Accounts Payable Coordinator

Accounts Payable Coordinator

Location: 21239 FM 529 Rd. Cypress, TX 77433 (In-Person)

Job Type: Full-Time, Non-Exempt

Salary Range: $21.00 to $24.00 per hour

We are seeking a motivated, meticulous and detail-oriented Accounts Payable Coordinator to join our Accounting Department, assisting with management of the administrative and financial lifecycle of our roofing projects.

Apollo Roofing was recognized as the #1 Roofing Company in Houston for 2025 and as a Certified Great Place to Work, we strive to live up to those recognitions every single day. Our motto is “Your Roof: Our Mission,” which means our customers do come first, but our employees make us who we are; the Apollo Family! We are professionals in our field & in life, but our team and their ability to balance work life with home life is the foundation of our success. Headquartered in Cypress, TX expansion into the Dallas, San Antonio and Austin markets is in process - This position is more than just a job, it’s an opportunity to join our core corporate group - Come grow with us!

The ideal candidate will have prior experience with QuickBooks Online accounting features, accounts payable & project administration. This role works closely with accounting, operations & the sales team, coordinating communication between project teams, subcontractors, and internal departments to facilitate timely information flow and close-out of projects. Utilizing QuickBooks Online (QBO), responsibilities revolve around ensuring accurate project tracking, costing, and documentation; from job completion to final funding through Sales Team commissions and subcontractors’ payout.

Key Responsibilities:

Project Administration:

• Processing project close-out including validating material orders/returns to accurately capture all costs per project and allocate those accurately in order to calculate commissions and subcontractor payouts.
• Communication with our Operations Department and subcontractors to ensure all receipts & submitted invoices are accounted for.
• Create/ Edit Work Orders for projects and communicate with subcontractors regarding expected payout timeline and confirmation once payment is sent.
• Managing the Finance Email account, replying to emails professionally and with a service first mindset.

Financial Processing (QBO):

• Create and manage projects within the QBO Projects Center, linking all income and expenses to specific jobs for accurate job costing.
• Assist with tracking payments and managing deposits within QBO.
• Reconcile project-related accounts regularly with suppliers.
• Maintaining the vendor/contractor documentation including bank details/W9/ etc, ensuring all information necessary for both A/P and year end tax purposes is up to date and current.

General Office Duties as assigned or required

Qualifications:

Bilingual English/Spanish is a very valuable PLUS, but not required

Experience: Minimum of 2 years of experience with QuickBooks Online in project coordination & accounts payable, preferably within a sales organization or the construction industry

Software Proficiency:

• QuickBooks Online (QBO): Hands-on experience with QBO. Definite PLUS if within the "Projects" feature for job costing and reporting
• Proficiency in Google Sheets, Spreadsheets, Chats (etc), and the ability to quickly learn industry-specific CRM/project management software (e.g.SalesForce)

Professional and Inter-Personal Skills:

• Exceptional attention to detail and strong organizational skills
• Excellent written and verbal communication skills
• Strong problem-solving abilities and the capacity to manage multiple tasks and priorities simultaneously
• Adaptability and initiative in picking up new skills/tasks quickly and with poise
• Positive attitude and ability to work with a dynamic group of people
• Accountability both professionally and personally
• Knowledge of basic construction/roofing terms and procedures is a plus

Benefits

• Progressive Performance Compensation Plan
• PTO (includes sick days and accrued vacation time with select paid holidays)
• Wellhub Wellness Program (Employer Paid)
• Dental, Vision, Life, AD&D, and other supplemental insurance policies available

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• Accounts payable: 1 year (Required)
• Quickbooks Online: 2 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person