Accounts Payable (Full Time)

Category:

Administrative/Clerical

Schedule:

Full-time

Description:

Responsible for the day-to-day processing and oversight of the hospital district’s Accounts Payable function, ensuring timely, accurate, and compliant disbursement of payments to vendors and suppliers. Serves as a backup for payroll processing to support continuity of operations, though payroll is a secondary responsibility.

Minimum qualifications:

• High school diploma or equivalent preferred.
• Minimum 2 years Payroll and Accounts Payable experience preferred, in a related field. Business education can substitute for one year of the required experience. Six-month minimum computer input experience.
• Accurate 10-key, computers, copy and fax machines,legible handwriting. Ability to work well under stress.

Primary job responsibilities:

• Manage the full Accounts Payable cycle, including invoice review, coding, entry, and payment processing in accordance with district policies and internal controls.
• Ensure timely and accurate disbursement of vendor payments and proper documentation retention.
• Reconcile vendor statements monthly.
• Reconcile accounts payable subledger to the general ledger and resolve discrepancies.
• Maintain vendor records, including W-9s and 1099 reporting, and ensure compliance with IRS requirements.
• Respond to vendor inquiries and work collaboratively with internal departments to resolve payment issues.
• Assist with month-end and year-end close processes, including accruals and audit support.
• Serve as backup support for payroll processing, including reviewing and inputting payroll data in UKG to ensure accurate and timely payroll runs.
• Review and resolve payroll edit errors and assist with employee and supervisor payroll questions as needed.
• Generate and analyze payroll reports when providing backup support and communicate results to leadership as requested.
• Other duties as assigned.

Standard for portrayal of mission and values:

• Employee demonstrates and fosters the Lewis County Hospital District No. 1 core values of - One team, on Mission. Go out of your way, to brighten someone's day. Own it, embrace it. Care like crazy. Motivate, elevate, appreciate. Know the way, show the way, ease the way. Find joy along the way.
• Employee demonstrates and fosters the mission of Lewis County Hospital District No. 1 to foster trust and nurture a healthy community.
• Is cooperative and supportive to others within the department and hospital providing care and services.
• Treats individuals including patients, co-workers, supervisors, management, patient families, physicians, volunteers, visitors and others with respect, dignity and fairness.
• Behaves professionally and ethically in all interactions with patients, co-workers, supervisors, management, patients' families, physicians volunteers, and others.
• Is consistently courteous to patients, co-workers, supervisors, management, patient’s families, physicians, volunteers and others; greets individuals and provides assistance and direction in an attentive and helpful manner.
• Willingly strives at continuous quality improvement to achieve quality work the first time every time.
• Is willing to learn new procedures and develop new skills for the purpose of improving quality of care and services.
• Willingly participates as a member of work team(s) supporting the goals and objectives of the department and the district.
• When answering the telephone, is courteous to caller, clearly identifies department, name and takes a message or directs calls as necessary in a helpful manner.

Benefits Include:

Medical, Dental and Vision, 403(b) with a maximum match of 6% (match depends on years of experience in the healthcare field), Employer paid life insurance at 1x your annual rate of salary, Employer paid long term disability, EAP, PTO accrual (.0885/hr. up to 40 hours/week) & Paid Sick Leave accrual (.025/hr. up to 40 hours/week. PTO & Sick leave accrual combination meets requirements of Washington Paid Sick leave requirements).