Accounts Payable Manager

Job Title: Accounts Payable (AP) Manager

Department: Finance / Accounting
Reports To: Controller

Job Summary

The Accounts Payable (AP) Manager is responsible for overseeing all accounts payable operations to ensure accurate, timely, and compliant processing of vendor invoices and payments. This role manages AP workflows, enforces financial controls, maintains vendor relationships, and supports month-end close activities. The AP Manager also leads process improvements and supervises AP staff to ensure efficiency and accuracy.

Key Responsibilities

· Reconcile Accounts Payable, Credit Card, and bank statements monthly within 3–5 days of month-end

· Ensure all payments are accurately recorded across QuickBooks, bank statements, and related systems

· Perform and enforce three-way matching (purchase order, receipt, and invoice)

· Manage Credit Card platform and ensure payments are properly applied to vendor bills

· Oversee transition to paying bills through Credit Card once fully implemented

· Maintain vendor compliance, including collecting and managing W-9 forms

· Process and track ACH refunds and payment corrections

· Monitor AP aging and ensure timely payment of vendor obligations

· Resolve complex vendor disputes, discrepancies, and escalated AP issues

· Coordinate with inventory management, operations, and finance teams to resolve invoice and receiving discrepancies

· Prepare and review AP aging reports, payment reports, and key metrics for leadership

· Support month-end and year-end close processes related to accounts payable

· Assist with audits by providing documentation and explanations of AP processes

· Develop and improve AP processes, controls, and documentation

· Manage payments and relationships with complex international vendors.

Leadership & Team Management

· Supervise, train, and evaluate AP/billing staff

· Set performance goals and conduct regular reviews

· Establish best practices and improve team efficiency

· Ensure adherence to company policies and financial controls

Required Qualifications

· Bachelor’s degree in Accounting, Finance, Business Administration, or related field

· 4+ years of experience in accounts payable, accounting operations, or financial processing

· Prefer 1+ years of experience in a supervisory or management role

· Strong knowledge of accounts payable systems, invoice processing workflows, and financial controls

· Proficiency in accounting software and ERP systems (QuickBooks and Acctivate preferred)

· Advanced Excel or spreadsheet skills

· Experience working with complex international vendors

Key Skills & Competencies

· Strong attention to detail and accuracy

· Leadership and team development

· Problem-solving and vendor dispute resolution

· Excellent communication and cross-functional collaboration

· Strong organizational and process management skills

· Time management and ability to meet strict deadlines

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: Remote