Accounts Payable Manager

Overview
We are seeking a dynamic and detail-oriented Accounts Payable Manager to lead our accounts payable operations with enthusiasm and precision. In this pivotal role, you will oversee the entire invoice processing cycle, ensure compliance with financial standards, and optimize payment workflows. Your leadership will drive efficiency, accuracy, and integrity within our finance team, supporting the organization’s financial health and operational success. This position offers an exciting opportunity to manage a critical function in a fast-paced environment while fostering continuous improvement and team development.

Responsibilities:

• Serve as the primary liaison to the Shop Department Manager, coordinating financial processes, resolving issues, and ensuring alignment between shop operations and accounting functions.
• Collaborate with the Shop Department Manager on expense tracking, purchase classification (inventory, resale, office use), and proper documentation of shop-related transactions and assets.
• Supervise, train, and support the team responsible for transportation invoice processing, while also managing assigned accounts.
• Monitor team productivity, accuracy, and adherence to established procedures.
• Oversee accounts payable operations and ensure timely, accurate invoice processing.
• Review, verify, code, and enter invoices and check requests into the system.
• Manage multiple invoice deadlines to support timely payment cycles and accurate financial reporting.
• Maintain accurate invoice records, files, and documentation in accordance with company policies and audit requirements.
• Reconcile vendor statements and resolve discrepancies between invoices and internal systems or operational teams.
• Research and resolve aged or outstanding invoices by reviewing accounts payable reports and addressing issues proactively.
• Handle disputed charges by researching issues, coordinating resolutions, and issuing credits or providing supporting documentation as needed.
• Maintain strong working relationships with internal teams, vendors, and external partners; resolve escalated issues as necessary.
• Produce accounts payable reports and assist with month-end and year-end closing processes, including 1099 preparation.
• Provide supporting documentation for audits and ensure compliance with financial policies and procedures.
• Support facilities with accounts payable processes, training, and administrative guidance.
• Manage general ledger activities to maintain financial accuracy.
• Oversee employee credit card reconciliations and customer refund processing.
• Manage sales tax reporting, payments, and compliance, including monthly payments and prepayments.
• Process credit applications, maintain vendor documentation, and ensure proper approval for new vendors.
• Oversee truck invoice processing, ensuring accuracy and compliance with company standards.
• Partner with leadership on budgeting and financial planning activities.
• Drive process improvements to enhance efficiency, accuracy, and compliance across accounting functions.
• Support the Controller with special projects and strategic initiatives.
• Process online payments and record transactions in BisTrack and GP.
• Deposit checks and cash receipts.
• Perform Amazon account reconciliations.
• Submit cases to Epicor when system issues arise, including payment batch errors or system outages.
• Perform other duties as assigned.

Requirements:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1–5 years of experience in accounts payable, billing operations, logistics finance, or invoice management.
• Prior supervisory or team leadership experience preferred.
• 1–5 years of customer service experience.
• Experience with purchase orders and a strong understanding of PO processes.
• Ability to manage high-volume workloads and meet strict deadlines.
• Strong communication skills with the ability to collaborate cross-functionally.
• High attention to detail and accuracy.
• Proficiency in Microsoft Excel.
• Experience with Great Plains and Microsoft Dynamics is a plus.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person