Accounts Payable Manager (SAP Business One Environment)

Accounts Payable Manager (SAP Business One Environment)

Location: On-site

Employment Type: Full-time

Overview

We are seeking an experienced, hands-on Accounts Payable Manager to oversee all vendor payments, reconciliations, and payment controls within an SAP environment. This role is highly operational and requires deep attention to detail, strong vendor communication skills, and the ability to manage complex payment workflows across SAP, vendor portals, ACH, virtual cards, and PayPal.

The Accounts Payable Manager will serve as the central point of accountability for ensuring vendors are paid accurately and on time, vendor statements are fully reconciled, discrepancies are resolved, and SAP Business One data remains aligned with bank activity and third-party payment platforms.

Key Responsibilities

Core Accounts Payable Operations (Primary Focus)

• Own end-to-end processing and payment of all vendor invoices within SAP, representing the majority of the role’s workload
• Reconcile vendor statements against the SAP AP subledger, identifying and resolving missing invoices, unapplied credits, pricing discrepancies, and timing differences
• Review, process, and enter custom and non-PO invoices into SAP, ensuring correct coding, approvals, and documentation
• Troubleshoot invoice, order, and pricing issues prior to payment, coordinating with internal stakeholders to resolve discrepancies
• Process and apply program credit invoices in SAP, ensuring completeness and accuracy
• Monitor vendor portals to confirm invoices, statements, and payment statuses are properly reflected in SAP
• Process and manage pre-payment and advance payment orders, ensuring SAP controls and approvals are followed
• Actively manage the Accounts Payable inbox, responding to vendor inquiries and internal requests

Payment Methods & Controls

• Manage ACH payment instructions, including vendor setup and banking changes, ensuring accurate maintenance in SAP vendor master data
• Administer and monitor AmEx virtual card programs, ensuring transactions reconcile to SAP and are properly supported
• Review and process PayPal transactions, validating accuracy and ensuring timely SAP posting and reconciliation
• Process check payments when required and ensure proper SAP documentation and posting
• Maintain appropriate segregation of duties and approval workflows within SAP

Vendor & Internal Communication

• Serve as the primary SAP-aligned point of contact for vendors regarding payment status, remittance, and discrepancies
• Proactively communicate with vendors to prevent payment delays and resolve issues efficiently
• Partner with Customer Service, Billing, Operations, and Accounting to resolve complex order- and payment-related issues
• Coordinate closely with Finance to ensure alignment between SAP, bank activity, and third-party platforms

Reporting, Reconciliations & Period Close

• Prepare, review, and validate monthly and quarterly AP reports sourced from SAP
• Route reports appropriately for billing corrections, credit memo creation, donations, or accounting entries
• Support annual rebate reviews, implementation, tracking, and reconciliation within SAP
• Assist with SAP-to-bank reconciliations by researching and resolving inconsistencies
• Support month-end, quarter-end, and year-end close activities, including audit support

Administrative & Process Ownership

• Oversee incoming AP-related mail (invoices, deposits, statements, taxes, ad hoc bills) and ensure proper SAP capture
• Document and maintain SAP-based AP procedures, checklists, and internal controls
• Identify process gaps or control weaknesses and recommend improvements
• Ensure compliance with internal policies and accounting best practices

Leadership & Functional Ownership (as applicable)

• Establish standardized review, approval, and reconciliation procedures to reduce errors and rework
• Act as the functional owner for SAP Accounts Payable workflows and vendor master data

Qualifications

• 5+ years of Accounts Payable experience with significant hands-on responsibility in an SAP environment
• Demonstrated experience managing full-cycle AP (invoice processing, payments, reconciliations, reporting)
• Strong vendor statement and bank reconciliation skills using SAP data
• Experience working with ACH, checks, virtual cards, and PayPal
• Exceptional attention to detail and ability to manage high transaction volume under deadlines
• Strong written and verbal communication skills

Preferred Qualifications

• Prior lead or manager-level Accounts Payable experience
• Experience supporting audits and financial close within SAP
• Ability to document and systematize infrequent SAP processes (e.g., quarterly or annual workflows)
• Strong understanding of internal controls and segregation of duties

What Success Looks Like

• Vendors paid accurately and on time with minimal follow-up
• Fully reconciled vendor statements and clean AP subledger
• Strong payment controls across SAP, banks, and third-party platforms
• Clear, reliable reporting Finance and leadership can trust
• SAP operating as a disciplined, well-controlled system of record

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person