Accounts Payable & Receivables Assistant

Agency Overview

Youthworks is a nonprofit organization whose mission is helping ensure that all youth have a safe place to belong and be heard. For 40 years, Youthworks has walked alongside young people ages 12 to 24 across North Dakota and western Minnesota as they navigate challenges, build stability, and shape their futures.

We believe every young person has the capacity to grow, lead, and contribute when provided safety, connection, and opportunity, and our work is grounded in that belief. Through a strengths based and relational approach, Youthworks partners with youth to create spaces where they feel supported, respected, and valued.

Youthworks is committed to being a safe and inclusive community for all youth, regardless of race, ethnicity, national origin, religion class, educational background, sexual orientation, gender identity, or ability status.

Our programs are rooted in trauma informed care and Positive Youth Development and are designed to respond to both immediate needs and long-term stability. We support youth experiencing housing instability, family conflict, system involvement, exploitation, and other challenges, while also providing prevention and engagement opportunities that help build belonging and possibility before a crisis occurs.

Job Summary

The Accounts Payable and Receivable Specialist plays a key role in supporting the financial operations of Youthworks by ensuring accounts payable and receivable processes are completed accurately, consistently, and in alignment with organizational practices and internal controls.

This position works closely with the Finance Director and business office team to maintain financial records, process transactions, and support grant-related billing and documentation. Attention to detail, consistency, accountability, and timeliness are essential to ensure financial integrity, audit readiness, and support the organization’s ability to sustain and grow services for youth and families.

The Accounts Payable and Receivable Specialist contributes to the day-to-day financial operations of the organization while helping ensure processes are followed, documentation is complete at the time of entry, and deadlines are consistently met.

Qualifications

• High school diploma required
• Minimum of 3–5 years of accounting, accounts payable/receivable, or bookkeeping experience required, preferably in a nonprofit or grant-funded environment
• Experience with fund accounting systems (MIP or similar) preferred
• Strong communication, organizational, and problem-solving skills
• Ability to maintain high levels of confidentiality
• Proficiency in Microsoft Office Suite, including intermediate Excel skills
• Experience with SharePoint or digital document management systems preferred
• Strong attention to detail and commitment to accuracy
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and as part of a team

Job Duties

Accounts Payable

• Process and record invoices accurately and in a timely manner
• Review invoices and supporting documentation to ensure accuracy, proper coding, and alignment with organizational requirements
• Prepare and process payments, including checks and electronic payments
• Maintain vendor records and ensure appropriate documentation is on file
• Monitor expenses to ensure alignment with grant requirements and internal processes
• Ensure all transactions follow established internal control procedures

Accounts Receivable

• Prepare and issue invoices to funding partners, agencies, and other payers
• Track and apply incoming payments accurately
• Monitor outstanding receivables and follow up on past-due balances
• Maintain accurate and up-to-date records of all receivable transactions
• Communicate with internal teams and external partners regarding billing and payment status

Reconciliation and Financial Recordkeeping

• Reconcile bank accounts and credit card statements on a regular basis
• Reconcile accounts payable and receivable records to ensure accuracy and completeness
• Maintain organized, accurate, and up-to-date financial records
• Ensure documentation is complete, accurate, and accessible to support audits and financial review

Grant Billing and Documentation

• Compile and organize documentation required for reimbursement requests and grant billings
• Ensure expenses are properly documented and aligned with funding requirements
• Support timely and accurate submission of billing to funders
• Assist in ensuring all grant-related financial activity is properly supported and traceable

Collaboration, Compliance, and Process Support

• Collaborate with program staff to ensure accurate financial documentation and coding
• Support adherence to financial processes, timelines, and documentation standards
• Identify and flag inconsistencies, missing documentation, or policy deviations proactively
• Assist in identifying opportunities to improve financial workflows and internal controls
• Provide support to the Finance Director and business office within the scope of accounts payable and receivable

Work Schedule

This is a full-time position. The typical work schedule is Monday through Friday from 8:30 AM – 5:00 PM, with consistency to support financial processes and deadlines. This position is based in-person in the Bismarck office.

Compensation & Benefits

Starting salary $40,000 dependent on experience. Benefits discussed during interview.

To Apply

Submit cover letter and resume to:

Youthworks

ATTN: Nikki Bushaw
nbushaw@youthworksnd.org
Subject: Accounts Payable and Receivable Assistant

Youthworks is an equal opportunity employer and seeks a diverse pool of applicants.

Pay: From $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan

Work Location: In person