Accounts Payable Spec

ESSENTIAL FUNCTIONS

Process all company purchases for payment
Verify that Purchase Order procedures are followed, goods have been received and vendor's invoices match the terms of the purchase order
Input invoices as needed into the company's automated payable system
Payment of invoices requires the individual to match all the proper documentation to the check issued by the payable system
Process payments to vendors
Ensure that all sales and use taxes are paid properly
Capture all discounts on invoices
Reconcile vendor statements

ADDITIONAL FUNCTIONS

· Process all incoming and outgoing mail

· Send out W-9 and or resale certificates

· Process new vendor setup requests

· Ensure 1099 compliance and assist with 1099 at year-end

· Assist employees with issues on invoices and PCRD including GL Coding questions

· Respond to vendor inquiries regarding invoices and payments

· Help maintain accounting controls and processes

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

· High school graduate or equivalent

· Minimum of 2 years accounts payable experience using an automated payable system

· Solid understanding of accounts payable procedures and responsibilities

· Ability to analyze information contained in the payable documentation

· Basic understanding of accounting principles

· Able to maintain accounts payable files and solve discrepancies with vendors and company personnel

· Basic typing skills and understanding of Excel and Word

· Ability to operate a 10-key calculator by touch

· Detailed oriented and able to manage multiple tasks

· Strong customer service skills

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

· Use of various office equipment such as computer terminal, personal computer, telephone, calculator, copier, and automated mail machine.

· Office environment requires professional dress and appearance.

· Sit 6-8 hours

· Use hand for fine manipulation

· Walk/Stand 0-2 hours.

· Lifting up to 25 pounds on an occasional basis.