Accounts Payable Specialist

London Bay, a luxury homebuilder and developer with over 35 years of experience, is currently recruiting for a Full-time Accounts Payable Specialist. We are seeking a detail-oriented and dependable Accounts Payable Specialist to support our accounting operations. This role is responsible for managing accounts payable and receivable, performing account reconciliations, and providing administrative support. This role will be a heavy user of Microsoft Excel and Sage 300 with a migration to Oracle NetSuite in late 2026. The ideal candidate is dependable, proactive, detailed and organized.

Qualifications

Education: Minimum of a High School Diploma or equivalent; Associates Degree preferred.

Mandatory Experience/Background: Proficiency with Microsoft Office Applications (Word, Excel, Outlook, etc.). Minimum of 2 years of accounting or accounts payable and accounting clerical experience. Working knowledge of accounts payable, accounts receivable, and general accounting practices. Experience with ERP systems (e.g., Sage 300, Oracle NetSuite preferred). Must be able to follow and model the LB Core Values – Quality, Teamwork, Commitment, Integrity and Respect.

Desired Experience/Qualifications: Prior Sage 300 ERP and Oracle NetSuite experience a plus . Experience in Construction preferred. Strong attention to detail and accuracy in data entry and recordkeeping. Effective organizational and time management skills. Professional communication and collaboration skills with internal and external partners.

Physical Requirements: Must be able to lift and carry up to 5 pounds. Requires the ability to sit for extended periods.

Primary Responsibilities

Accounts Payable Processing

• Process invoices for multiple entities, ensuring proper approvals and coding to the correct project, cost code and general ledger accounts
• Maintain appropriate documentation and ensure compliance with internal controls
• Communicate with vendors to obtain forms, verify information, and resolve discrepancies
• Printing and distributing checks
• Uploading positive pay files to bank(s)

Accounts Receivable Processing

• Entering billings into ERP software and ensuring proper support is provided
• Reconciling cash receipts and applying payments
• Maintain tracking schedule

Accounting Support

• Receive and review mail; distribute as needed
• Miscellaneous data entry
• Assist with preparing various account analysis
• Prepare summary financial information on an ad-hoc basis
• Support other departmental needs or special projects as assigned

Other related duties as assigned.

• Please note: This role is being filled directly, and we are not accepting submissions from external recruiters or agencies. ****