Accounts Payable Specialist

Anillo Industries LLC is a wholly owned subsidiary of Novaria Group. Novaria Group is a cohesive family of precision component companies that consistently delivers optimum performance and sustainable growth within the aerospace & defense marketplace. With decades of aerospace & defense industry experience amongst its principals, Novaria provides its partners the resources needed for growth: long-term strategies that yield near-term successes; coordinated thinking and nimble action that bring innovative and timely solutions to market opportunities; and a respectful, human approach that honors the unique culture and contribution of our partners, employees and customers.

AP Specialist

The AP Specialist is responsible for fully maintaining accurate Accounts Payable (AP) records as well as various accounting duties. Attention to Detail, Problem Solving ability and excellent Communication Skills allows this position to work with internal and external points of contact. This role will support and improve the Policies, Procedures and Processes related to AP as well as other accounting areas. The position will work with system applications and support users working with all levels of management and reports to the Controller. Role is in office, no remote.

Key Responsibilities

Accounts Payable:

• Ownership of the AP Aging and Received Not Invoiced reports
• Daily posting of Vendor Invoices into ERP System
• Understanding of Chart of Accounts and ability to assign proper account codes to invoices
• Review invoices and purchase order (PO) for proper coding, approvals, quantities and amounts
• Complete 3-way Match of invoices to receiving and purchasing documents
• Obtain Review and Approval of non-PO related invoices
• Review employee expense reimbursements for account coding and approvals
• Review and coding of company credit cards matching to receipts and expense reports
• Maintaining Received-Not-Invoice report at acceptable levels
• Processing and Tracking Debit Memos for Returns to Vendors working with Quality and Purchasing Departments
• Investigation and correction of various invoicing, receiving, and payment issues working with Vendors
• Respond timely to Vendor emails and phone calls
• Process and disburse check/payment runs
• Initiate ACH and Wire payments
• Posting outgoing Bank transactions in ERP
• Preparation of 1099 tax forms
• Month End processing responsible for reports, and General Ledger Reconciliations
• Maintain a positive professional working relationship with Vendors and Co-workers in all Departments

Accounting:

• Assist with other Month End reports and General Ledger Reconciliations
• Assist department with Document filing and system Organization
• Upholding all Policies and Procedures
• Maintain a positive professional working relationship with Customers and Co-workers in all Departments
• Complete accurate and timely system transactions
• Ensure proper filing and document retention
• Support and assist all Departments
• Participate in audit activities (annual GAAP financial, compliance, government)
• Perform specific projects and other duties as assigned by the Controller

Experience/Education:

• Minimum of 3 years of Accounts Payable experience
• Experience in ERP systems; current version of Epicor is a plus
• Working knowledge of Microsoft Office, including Excel formulas and pivot tables
• Must be organized and detail oriented with the ability to multi-task
• Ability to identify issues, makes decisions, and resolves problems, Strong inter-personal communication skills
• Must work efficiently and effectively, both independently and as a team
• Must be able to react well under pressure and treat others with respect
• Ability to work occasional overtime
• Demonstrate reliability, good attendance and a great work ethic
• High School Diploma or GED required; bachelor’s degree is a plus