Position Summary

The Accounts Payable Specialist is responsible for processing invoices, reconciling vendor accounts, and ensuring timely and accurate payment of obligations. This role supports the finance team by maintaining financial records and ensuring compliance with company policies and procedures.

Key Responsibilities

• Receiving, reviewing, and processing high-volume vendor invoices for accuracy and proper approval.

• Preparing and processing payments via ACH, checks, or wire transfers, ensuring timely payment to take advantage of discounts.

• Acting as the primary contact for vendor inquiries, resolving discrepancies, and maintaining updated vendor files (including W-9s).

• Reconciling vendor statements, credit card accounts, and general ledger accounts to ensure accurate records.

Qualifications

• Minimum 5 years of proven experience in accounts payable or general accounting with strong understanding of basic accounting principles.

• Proficiency in MS Office Suite (especially Excel/pivot tables) and ERP/accounting software such as Acumatica, Oracle, NetSuite, Sage, or SAP.

• Strong attention to detail, organizational abilities, communication skills, and the ability to work under strict deadlines.

• High School Diploma. Associate or Bachelor’s degree in Accounting, Finance, or related field a plus.

The AP Specialist supports the accounting department and is responsible for the timely and accurate processing of all accounts payable functions for the company.