Accounts Payable Specialist

Accounts Payable (A/P) Specialist

Position Overview

Eaton Fiber is seeking an experienced Accounts Payable professional with 5–7 years of experience to manage the full-cycle A/P function in a fast-growing, capital-intensive telecom construction environment. Reporting to the Controller, this role ensures accurate vendor payments, proper cost classification, and adherence to internal controls supporting large-scale fiber network deployment. This role is on-site in NYC and reports to the Controller.

Key Responsibilities

• Manage the full accounts payable lifecycle including invoice intake, coding, workflow routing, and payment execution
• Enforce 3-way match (PO/receipt/invoice) and approval matrix compliance
• Ensure accurate classification of operating expenses and Construction-in-Progress (CIP) costs
• Review contractor invoices and milestone billings for proper documentation and authorization
• Track retainage where applicable and maintain supporting documentation
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain vendor master data integrity including W-9 collection, ACH verification procedures, and 1099 preparation
• Support month-end close activities including AP aging reconciliation, accrual support, and audit documentation
• Assist the Controller in maintaining strong internal controls and segregation of duties
• Partner with Construction and Operations teams to support high-volume, project-based vendor activity

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 5–7 years of accounts payable experience in construction, telecom, infrastructure, or other capital-intensive environment
• Experience with NetSuite or comparable ERP system required
• Strong understanding of job costing, accrual accounting, and internal control procedures
• Experience processing high-volume invoices tied to projects
• Strong organizational and communication skills
• Ability to operate effectively in a fast-paced, growth-oriented environment