Accounts Payable Specialist

Position Summary: The Accounts Payable Specialist is responsible for accounts payable and payroll for Missions Inc. Programs. This is a .6 FTE (24 hours per week.)

Position Responsibilities

• Accounts Payable:

• Receive all accounts payable (A/P) invoices via Microix or email/mail/hand delivery, secure appropriate approvals, and code to appropriate general ledger accounts.
• Enter and process A/P invoice. Prepare and mail checks weekly or process ACH payments.
• Maintain A/P filing system.
• Prepare monthly benefit spreadsheet allocating costs by program/department.
• Review monthly statements and perform account reconciliation to ensure all accounts are current.
• Maintain good vendor relationships.
• Payroll

• Process bi-weekly payroll in Workforce Now once all timecards have been reviewed and approved by managers.
• Save the payroll reports for each pay period.
• Process payments for employee deducted retirement benefits.
• Save quarterly tax reports provided by ADP.
• Maintain strict confidentiality of payroll records.
• Work Program

• Verify hours reported on work program time sheets; update semi-monthly work program spreadsheet reflecting hours from time sheets.
• Calculate and prepare payments for residents.
• Maintain client ledger sheets and Resident Savings balances.
• Fixed Assets

• Maintain Fixed Asset system.
• Enter any additions or deletions into Fixed Asset system.
• Run monthly depreciation journal entries and reconcile fixed asset detail to the General Ledger.
• Maintain fixed assets additions file.
• Other Accounting

• Prepare weekly cash deposit.
• Prepare and enter journal entries.
• Prepare monthly storeroom charges.
• Maintain & process monthly recurring journal entries.
• Other tasks as assigned by the Finance Director.

• Competency in generally accepted accounting principles (GAAP).
• Excellent computer skills including Microsoft Word, Excel, and accounting and accounts payable (purchasing) software.
• Two or more years’ experience in accounts payable, preferably with experience in payroll processing.

Skills and Knowledge

• Strong attention to detail and organization skills.
• Ability to demonstrate exceptional customer service.
• Effective written and verbal communication skills.
• Ability to multi-task.
• Ability to work well with people from diverse racial, cultural, social and economic backgrounds.
• Other Requirements

• Ability to pass a criminal background check.
• Must be able to bend, stoop, kneel and climb (ascend and descend) flights of stairs.
• Other lifting or physical requirements as added from time to time, or as required performing the essential functions of the position.

Salary: Salary range $22.00 - $25.00/hour depending on qualifications and experience. Missions Inc. Programs provides a collaborative community and safe space where people are empowered to heal and transform their lives. Our vision is a world where every person realizes their worth and lives with dignity free from addiction and violence.
Our values are to:

• Affirm human worth
• Foster self-determination
• Value diversity
• Seek social justice

Missions Inc. Programs is an Equal Opportunity/Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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