Accounts Payable Specialist

Accounts Payable Representative (Temporary)

Location: Vista, CA (Hybrid)

Department: Accounting

Pay: $23.00 - $25.00 per hour, based on experience

About the Role

We are seeking a detail-oriented Accounts Payable Representative to support our accounting team on a temporary basis. This role is responsible for maintaining accurate accounts payable records, ensuring timely invoice processing, and supporting strong vendor relationships.

The ideal candidate thrives in a fast-paced environment, demonstrates strong analytical skills, and is committed to accuracy and efficiency in financial operations.

Key Responsibilities

• Record and verify invoices, ensuring accuracy and timely processing while maximizing vendor discounts
• Perform expense coding, voucher preparation, and execute vendor payments accurately and on schedule
• Reconcile vendor accounts and respond to vendor inquiries in a professional and timely manner
• Research and resolve discrepancies related to receiving, purchase price variances, and vendor account issues
• Monitor and resolve vendor aging, goods received not invoiced (GRNI), and purchase order returns
• Ensure compliance with internal control procedures and accounting policies
• Support month-end close activities, including voucher posting, accruals, and journal entry assistance
• Utilize and support third-party A/P systems; assist in training others on system functionality and navigation

Qualifications

• Associate’s degree in accounting, Business, or a related field required
• 1–2 years of related experience, preferably in a high-volume manufacturing environment
• Strong verbal and written communication skills
• Solid analytical and problem-solving abilities

Skills & Competencies

Communication & Interpersonal Skills

• Ability to effectively collaborate with internal teams, vendors, and service providers
• Strong written communication skills with attention to grammar and accuracy
• Professional and courteous approach when handling inquiries and resolving issues

Technical Skills

• Proficiency in Microsoft Office, particularly Excel and Word
• Experience with accounting software and SaaS platforms
• Navision experience highly preferred
• Familiarity with OCR tools and Accounts Receivable is a plus

Mathematical & Analytical Skills

• Ability to perform basic arithmetic functions accurately
• Strong attention to detail and ability to analyze financial data

Problem-Solving Ability

• Ability to interpret instructions and manage multiple variables in structured processes
• Applies sound judgment and critical thinking in resolving issues

Work Environment & Physical Requirements

• Primarily a desk-based role requiring extended periods of sitting and computer use
• Occasional standing, walking, and handling of materials
• Ability to lift up to 25 pounds occasionally
• Quiet office environment

Additional Information

This is a temporary opportunity with the potential for extension based on business needs and performance.