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Accounts Payable Specialist
POSITION SUMMARY
The Accounts Payable Specialist performs a variety of accounting clerical tasks related to the maintenance/processing of Freight Carrier and Agent records/ invoices for the Company’s various clients and vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
- Data entering invoices for payment
- Making sure all vendors insurance is up to date
- Working with Ops to resolve discrepancies on invoices
- Processing backup reports after data entry
- Managing weekly checks and recording all checks into computerized software programs
- Preparing vendor checks for mailing and listing all vendor checks in a log tracking book
- Maintaining inventory files and financial documents using an organized filing system as instructed
- Entering Carrier and Agent profiles as well as updating Agent Tariffs.
- Updating weekly Fuel Surcharge for the vendors
- Requesting Bi-Monthly Statements from Vendors to compare with Aging – able to do Standard Operating Procedure reconciliation.
- Upholding professionalism by providing courteous customer service to visitors, clients, and vendors
- Performing other duties as assigned
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
- High school diploma or G.E.D. equivalent required
- Two or more years Accounts Payable (A/P) and/or payroll experience required
- Equivalent combination of education and/or experience will be considered
- General understanding of accounting practices and principles
- Experience with automated accounting programs and systems
- Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook) – able to do vlookups and pivot tables (required).
- Excellent computer skills using 10-Key by touch and ability to type 40 WPM
- Must possess proficient ability to communicate in English in oral and written format
- Ability to apply discretion and trust with confidential material
- Ability to maintain a high level of accuracy in preparing and entering financial data
- Ability to effectively apply analytical and problem-solving skills
- Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines
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