Accounts Payable Specialist

About the Role

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the full AP cycle, ensuring accurate and timely processing of invoices and payments, and supporting month-end close activities.

Key Responsibilities

• Process high-volume invoices accurately and efficiently, matching POs, receipts, and invoices (3-way match)

• Manage vendor relationships, including onboarding, maintenance of vendor records, and resolution of discrepancies

• Prepare and process weekly check runs, ACH payments, and wire transfers

• Reconcile vendor statements and resolve outstanding balances

• Assist with month-end close, including accruals and AP aging analysis

• Prepare and post journal entries to the general ledger

• Support internal and external audits by providing documentation and responding to inquiries

• Manage employee expense reports and corporate credit card reconciliations

• Identify opportunities to improve AP processes and controls

• Collaborate with procurement, operations, and other departments to resolve invoice and payment issues

Qualifications

• 2–4 years of accounts payable or general accounting experience

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred

• Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite, Deltek Costpoint) and Microsoft Excel

• Strong understanding of AP processes, internal controls, and general accounting principles

• Excellent attention to detail and organizational skills

• Ability to manage high transaction volumes and meet deadlines in a fast-paced environment

• Strong communication skills and ability to work cross-functionally

Preferred Qualifications

• Experience with automated AP or invoice processing tools

• Familiarity with government contracting or nonprofit accounting (if applicable)

• Experience with SAP Concur or similar expense management platforms

What We Offer

• Competitive salary commensurate with experience

• Comprehensive benefits package including medical, dental, and vision

• Opportunities for professional growth and development

Responsibilities

• Review and record invoices from vendors to ensure accuracy in billing
• Process expense reports from employees Identify discrepancies and escalate in appropriate manner
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
• Maintain 1099s and generate report at year end

Qualifications

• Bachelor's degree in Accounting or related field
• 1 - 2 years in accounting or related field
• Strong understanding of General Ledger system and Accounts Payable processing