Accounts Payable Specialist

Overview:

This is a non-exempt on-site role, located at our New Providence CBO location.

Compensation Range: $18.00-$29.76/hr (Dependent on Experience)

The Accounts Payable Specialist supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

Responsibilities:

ROLE AND RESPONSIBILITIES

Review all invoices for appropriate documentation and approval prior to
Process weekly check run
Process refunds for all patient and insurance carriers
Posting of Management Amex Cards
Post Physician ACH Car Note payments
Ensure payment of "other drugs'' from accounting manager and provide schedule of payment to accounting clerk
Upload for Positive Pay & Submit to Controller
Review uncashed checks on bank reconciliation report monthly and investigate
Ensure timely month end close of Accounts Payable Department
Backfill the Accounts Payables function in the absence of Accounts Payable Clerk
Process 1099's and review annual 1099's reporting
Assist in scanning documents into MS Business Central
Assist in ensuring the timely and accurate filing of all Accounts Payables Documents
Reconcile vendor statements and maintain accurate vendor ledger. Research and correct discrepancies.
Maintain Vendor Contracts
Maintain online AP accounts and passwords
Review online AP accounts and passwords
Create AP close
Keep track of all checks
Perform other duties as assigned by Manager

Qualifications:

POSITION QUALIFICATIONS

Education: High School Graduate or General Education Degree (GED). Bachelor’s degree in relevant discipline preferred.

Experience: 3+ years of related experience, or equivalent combination of education and experience.

KNOWLEDGE/SKILLS/ABILITIES

Accountability – Ability to accept responsibility and account for his/her actions and work performed. Willing to accept constructive feedback.
Accuracy – Ability to perform work accurately and thoroughly with attention to all details of a project or task.
Adaptability – Ability to adapt to and facilitate change in the workplace.
Communication – Ability to communicate effectively with others using good listening skills.
Empathetic – Ability to appreciate and be sensitive to the feelings of patients and co-workers.
Initiative – Ability to make decisions and take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks.
Judgment – Ability to make sound decisions using available information.
Reliability – Can be relied upon to demonstrate reliability in attendance and punctuality.
Team Player – The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.
Relevant computer skills – Proficiency in MS Office suite. Advanced knowledge of excel

WORK ENVIRONMENT

An office environment with a controlled atmosphere.

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