Accounts Payable Specialist

Position Overview :

Title: Accounts Payable Specialist

Location: Willowbrook, IL

Reports to: Senior Vice President, Controller

Type: Full-time; Hybrid

Compensation: Negotiable (based on experience)

We are seeking a collaborative and dynamic Accounts Payable Specialist to join Tru Fragrance & Beauty as a critical member of our growing accounting team.

The initial focus of this role will be in managing and ensuring the accuracy and timeliness of all vendor payments, with additional responsibilities including a combination of; managing vendor relationships, assisting with expense reporting, executing the cash disbursement process, collaborating with other departments to verify details, and resolving discrepancies to ensure every payment reflects our commitments accurately.

Key Responsibilities :

Invoice Processing and Payment

• Working with both international and domestic vendors, ensure all invoices are processed accurately and payments are made on time.

3-Way Matching & Compliance

• Perform 3-way matching for purchase orders, receipts, and invoices, ensuring compliance with internal controls.

Vendor Account Management

• Manage vendor relationships and resolve any discrepancies.

Invoice & Payments Tracking

• Maintain comprehensive records of outstanding invoices and deposits along with paid invoices.

Financial Documentation & Reporting

• Accurately code invoices and contribute to financial reporting, supporting transparency and accountability.

Expense Report Process

• Assist with expense report processing and credit card reconciliations.

Special Projects & Financial Audit Support

• Support special projects as requested by management, participate in accounting system testing and reconciliation, and provide auditors with necessary information and explanations to support a successful financial audit.

Qualifications :

• Associate's or Bachelor's degree in Accounting or related field.
• 2-4 years of accounts payable experience, preferably in manufacturing environment.
• Proficiency with accounting software (NetSuite preferred) and Microsoft Excel.
• Highly organized with excellent attention to detail.
• Effective communication and collaboration skills.
• Ability to manage time efficiently and meet deadlines.
• Experience in high volume environment.

Company Overview :

Founded in 1969 and operating out of Willowbrook, IL and New York City, Tru Fragrance & Beauty is a portfolio company of Monogram Capital Partners, which acquired a majority stake in the company in 2024.

In addition to the company’s branded portfolio – namely Le Monde Gourmand, Lake & Skye, Supersuite, Leather Vintage Label and Yellowstone – Tru also develops fragrance brands exclusively for retail partners.

Tru maintains a premier position as a multidisciplinary innovation engine and supplier, with a roster of A-list celebrity and retail partners that include ULTA, Nordstrom, Blue Mercury, AEO, Target, TJ Maxx, and UO, among many others.