Accounts Payable Specialist

Job Summary
We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. In this vital role, you will manage the company's accounts payable processes, ensuring timely and accurate payment of vendor invoices while maintaining compliance with financial policies and regulations. Your expertise will help streamline financial operations, support vendor relationships, and uphold the integrity of our financial data. This position offers an exciting opportunity to contribute to a dynamic organization committed to excellence in financial management.

Duties

• Process and verify all incoming vendor invoices using accounting software such as QuickBooks, Sage, or Workday, ensuring accuracy and completeness.
• Perform account reconciliations and resolve discrepancies related to accounts payable transactions with vendors and internal departments.
• Prepare and review journal entries related to accounts payable activities, ensuring adherence to GAAP (Generally Accepted Accounting Principles) and internal controls.
• Manage the approval workflow for payments, including electronic transfers through platforms like Paychex, ADP, or Ceridian.
• Maintain detailed records of all transactions, supporting documentation, and audit trails in compliance with SOX (Sarbanes-Oxley Act) requirements.
• Assist with month-end closing processes by reconciling general ledger accounts related to accounts payable and preparing reports for management review.
• Support benefits administration and other HRIS functions as needed, collaborating with human resources teams on related financial data entry.

Requirements

• Proven experience in accounts payable processing within a corporate or non-profit environment.
• Strong understanding of accounting concepts such as debits & credits, double entry bookkeeping, and general ledger accounting.
• Proficiency with accounting software including QuickBooks, Sage, Workday, PeopleSoft, UltiPro, or similar platforms.
• Familiarity with payroll management systems like ADP or Kronos and benefits administration processes.
• Knowledge of GAAP standards and SOX compliance procedures for financial controls.
• Excellent analysis skills with the ability to perform account reconciliation and identify discrepancies efficiently.
• High level of accuracy in data entry (10 key typing skills) combined with attention to detail in journal entries and bookkeeping tasks.
• Ability to adapt quickly to new systems such as Ceridian or HRIS platforms while maintaining a strong grasp of technical accounting principles. Join us in a role where your expertise will directly impact our financial health! We value energetic professionals who thrive on precision, compliance, and continuous improvement—helping us deliver seamless financial operations every day!

Pay: $87,871.43 - $109,547.80 per year

Benefits:

• 401(k)
• Health insurance

Work Location: Remote