Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, payments, and financial records while supporting the overall financial health of Roebuck Landscaping.

Reporting to the Accounting Manager, this role manages day-to-day accounts payable functions, maintains strong vendor relationships, supports internal controls, and helps ensure financial accuracy across the organization. As Roebuck Landscaping continues to grow throughout the Southeast, this position will play a key role in maintaining scalable processes, supporting cash flow management, and contributing to operational excellence.

Key Responsibilities Accounts Payable Management

• Review, code, and process vendor invoices accurately and timely.
• Maintain invoice records and supporting documentation.
• Monitor accounts payable aging and ensure obligations are paid on schedule.
• Follow established approval and purchasing procedures.

Payments & Reconciliations

• Process ACH, wire, and check payments in accordance with company controls.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end reporting and account reconciliations.
• Support accurate financial reporting and audit readiness.

Vendor Relations

• Serve as a primary point of contact for vendor payment inquiries.
• Build and maintain positive vendor relationships.
• Communicate professionally and promptly with internal and external stakeholders.

Compliance & Process Improvement

• Support 1099 reporting and compliance requirements.
• Maintain organized, audit-ready records.
• Identify opportunities to improve efficiency, accuracy, and automation within AP processes.
• Follow and support internal financial controls.

First-Year Success Measures

Successful candidates will:

• Gain a thorough understanding of AP systems, workflows, and approval processes within the first 60 days.
• Consistently process invoices and payments accurately and on time.
• Maintain organized and audit-ready documentation.
• Establish strong vendor communication practices.
• Support month-end close activities and financial reporting.
• Contribute to scalable accounting processes that support company growth.

Core Values & Expectations

At Roebuck Landscaping, we are committed to recruiting and developing the best. Every team member is expected to embody our core values:

Integrity – Handle financial information with honesty, accuracy, and accountability.

Excellence – Deliver high-quality work and continuously seek improvement.

Teamwork – Collaborate effectively with vendors, operations teams, and accounting staff.

Determination – Take ownership, solve problems, and follow through on commitments.

Passion – Bring energy, professionalism, and pride to your work every day.

Qualifications

• 3+ years of Accounts Payable, Accounting, or Bookkeeping experience.
• Proficiency in Microsoft Excel and accounting software; NetSuite and Aspire experience preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and vendor management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable working in a growing organization with evolving systems and processes.

Why Join Roebuck Landscaping?

Join a growing organization where your work directly impacts operational success, financial stability, and future growth. At Roebuck Landscaping, you'll have the opportunity to contribute, grow professionally, and help build scalable systems that support a best-in-class organization.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Vision insurance

Work Location: In person