Accounts Payable Specialist

POSITION SUMMARY

The Accounts Payable Specialist is responsible for processing check requests and refund check requests, handling check disbursements, daily deposits, maintaining purchase order system, order office supplies and assisting the Chief Financial Officer as needed.

ESSENTIAL FUNCTIONS

• Processes check requests, including coding vendor number on invoice, matching invoice to purchase order and receiving reports.
• Batches invoices and runs control totals on amounts and account numbers.
• Checks invoices for correct account numbers and dollar amounts.
• Updates and maintains vendor files.
• Selects accounts payable invoices for payment based on clinic policies and processes cash disbursements weekly.
• Generates checks and updates accounts payable database accordingly.
• Performs standard journal entries and enters adjustments as needed for month-end closing.
• Answers payment inquiries and processes associated correspondence.
• Maintains strictest confidentiality.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND EXPERIENCE

• Ability to travel to and work at various office locations based on staffing needs and schedule
• A valid CA Driver’s license is required

Knowledge:

• Knowledge of accounts payable practices and medical office procedures.
• Knowledge of coding and clinic policies on accounts payable.