Accounts Payable Specialist II

Summary

The Accounts Payable Specialist is responsible for the accurate, timely, and well-documented processing of company payables. This role owns vendor bills, corporate credit cards, and expense reports end-to-end, while supporting month-end close and maintaining strong internal controls. The ideal candidate is detail-oriented, highly organized, and confident working in Excel-based templates for automation with accounting systems.

Responsibilities

• Process vendor bills accurately and timely, including proper coding, approvals, and documentation
• Manage vendor setup and maintenance, including W‑9 collection and verification
• Own corporate credit card transactions, including monthly reconciliations and issue resolution
• Review, validate, and process employee expense reports in accordance with company policy
• Maintain and improve standardized Excel templates used for AP bill imports and reconciliations
• Process and file all sales and use taxes
• Reconcile AP-related accounts as part of month-end close
• Respond to vendor and internal inquiries regarding bills, payments, and expenses
• Ensure adherence to internal controls, documentation standards, and audit requirements
• Identify inefficiencies or errors in AP processes and proactively recommend improvements
• Maintain organized digital records to support audits and financial reviews
• Assist with other accounting and closing activities as needed

Required Qualifications

• 2+ years of experience in an accounts payable or accounting support role
• Demonstrated experience processing high volumes of vendor bills and expenses
• Strong Excel skills, including comfort working with formulas, structured templates, and reconciliations
• Experience managing or reconciling corporate credit cards
• High attention to detail with strong accuracy and follow-through
• Ability to manage multiple deadlines in a fast-paced environment
• Clear written and verbal communication skills
• Strong organizational and documentation habits
• Ability to work independently while knowing when to escalate questions or issues

Preferred Qualifications

• Experience with Sage Intacct and ConnectWise Manage
• Experience supporting month-end close processes
• Experience with expense management tool Divvy by Bill.com
• Experience improving and building Excel-based accounting templates
• Associate's or Bachelor's degree in Accounting, Finance, or a related field

What Success Looks Like in the First 90 Days

• Vendor bills, credit cards, and expense reports are being processed accurately, on time, and consistent with documentation
• Demonstrates confidence and accuracy using and maintaining Excel templates for AP tracking and reconciliations, with minimal rework required
• Corporate credit card statements and expense reports are reconciled cleanly and on schedule
• AP-related accounts and schedules are reliable inputs to month-end close
• Vendor and employee inquiries are handled promptly and professionally
• Internal controls, approval workflows, and documentation standards are consistently followed
• Proactively identifies small process improvements or cleanup opportunities within accounts payable

This is a hybrid position. Employees will work in our office and remotely.

Benefits

This is a full-time salaried position with excellent benefits.

• Overtime pay, even though it is a salaried position (Fluctuating Work Week)
• Health, Dental, and Vision insurance
• Short- and Long-Term Disability, plus Basic Life, at no cost to you
• 401(k) with corporate match
• Wellbeing reimbursement
• Up to 4 paid days per year for volunteer activities

Core Values

Our core values define our culture and how we approach working with clients, hiring new teammates, and rewarding each other, and they even allow us to consider when someone is not a good fit. We all use these core values as a filter through which we make decisions. By embodying these values as an organization and as individuals, we will continue to grow and succeed.

Be Curious
We embrace curiosity as a driver of growth and innovation. Being curious means asking questions, seeking new perspectives, and continuously learning. It's about challenging assumptions, exploring possibilities, and staying open to change.

Be A Good Steward
We responsibly manage the resources entrusted to us—time, talent, capital, and relationships—with care and integrity. Being a good steward means acting with long-term vision, making thoughtful decisions, and leaving things better than we found them.

Put People First
We prioritize people in every decision and interaction. By leading with empathy, respect, and care, we create a culture where individuals feel valued, supported, and empowered to thrive. When people come first, everything else follows.

Be Accountable
We take ownership of our actions and outcomes. Being accountable means following through on commitments, learning from mistakes, and holding ourselves to the highest standards of integrity and performance. We own the results—good or bad—and strive to continuously improve.