Accounts Payable Specialist - Join Our Growing Team!

At JH Kelly, we’re seeking a positive, detail-oriented, and results-driven Accounts Receivable Specialist to join our Accounting team and support our high-volume operations. If you thrive in a fast-paced environment, take pride in accuracy and efficiency, and enjoy building strong relationships while resolving discrepancies, this is your opportunity to contribute to a legacy construction leader.

Pay Range: $23–$30 per hour (DOE), FLSA non-exempt (overtime eligible).

Here’s a deeper dive into your responsibilities:

• Accounts Receivable & Financial Processing
  • Execute full-cycle A/R for a large construction company.
  • Create all customer invoices/billings timely and accurately for construction jobs (time & material jobs and lump sum jobs).
  • Review the accounts receivable aging reports and contact customers to request payment for past due invoices.
  • Accurately apply sales tax rules.
  • Release retainage when necessary.
  • Process lien waivers when required.

• Vendor & Internal Customer Support
  • Address and respond promptly to the customer service needs and inquiries of internal and external business partners.
  • Work with customers to resolve discrepancies.
  • Enter information into customer portals / electronic systems and prepare reports when necessary.
  • Assist with the setup and required paperwork for new customers.
  • Maintain and update customer files, including name or address changes, mergers, or mailing attentions.
  • Support the A/R team members on projects, vacation coverage, and other task assignments.

• Job Costing & Closing Support
  • Verify the accuracy of new jobs that have been set up.
  • Review contracts for billing requirements, prevailing wage information, contract value, location, etc.
  • Prepare and maintain time & materials labor billing rates.
  • Complete reporting requirements for prevailing wage jobs.
  • Verify change order documentation.
  • Cleanup cost reports as needed.
  • Perform job closing duties.

• Administrative & Improvement
  • Problem-solve, organize, and balance multiple priorities within a fast-paced environment.
  • Scan and archive data.
  • Accurately maintain and update documents and files as required.
  • Identify opportunities and recommend solutions for continuous process improvements.
  • Participate in cross-training.
  • Assist with internal and external audits as needed.
  • Participate in the company's Kelly Improvement Projects as requested.
  • Assist in establishing, updating, documenting, and executing policies and procedures.
  • Adhere to all company policies, procedures, and standards.
  • Consistently demonstrate professional verbal and written communication, interpersonal, and organizational skills.
  • Perform additional tasks as requested.

What You Bring

• Experience: Minimum 3+ years of full-cycle accounts receivable experience; high-volume environment required; construction industry experience (especially job costing accounting) strongly preferred.
• Education: High school diploma or GED required; two-year accounting degree preferred.
• Required Skills:
  • Ability to work independently and within a team in a very fast-paced and high-volume environment with emphasis on accuracy, attention to detail, and timeliness.
  • 10-key and keyboarding by touch with high accuracy with numbers.
  • Excellent verbal and written communication and interpersonal skills, with the ability to interact professionally with employees and vendors at all levels of the organization.
  • Exceptional organizational and time management skills, with the ability to manage multiple tasks, prioritize effectively, and demonstrate self-motivation.
  • Focus on a collaborative and teamwork-driven environment.
  • Analytical skills for expense reporting and special projects.
  • Ability to demonstrate a high degree of tact and diplomacy in dealing with others.
  • Working knowledge of accounting principles, accounting theory, current accounting issues, and accounting systems.
  • Proactive problem solver with strong analytical and troubleshooting abilities.
  • Strong work ethic, self-starter, and ability to prioritize and meet time-sensitive deadlines.
  • Ability to perform a very high volume of tasks with meticulous attention to detail and high accuracy.
  • High aptitude for learning new skills, programs, and processes.
  • High achiever who excels in a fast-paced, high-intensity environment.
• Additional Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) – above-average skills required. Experience with Viewpoint Vista software is a plus.
• Mindset: Organized, proactive, and able to adapt under pressure. A self-starter with a team-oriented approach who thrives in a fast-paced environment.
• Requirements: Commitment to exemplary attendance; ability to work on-site in Longview, WA.

Benefits Package

• Comprehensive Medical/Vision/Rx – Dental/Ortho Coverage: JH Kelly pays 87.5% of total premiums.
• Paid Vacation and Holidays: Generous PTO model to support work-life balance.
• 401K: 50% company match on the first 6% of employee contributions.
• Life Insurance, AD&D, STD & LTD: Paid 100% by JH Kelly.
• Annual Performance Bonuses: Opportunity for additional compensation based on performance.
• Profit Sharing: Participate in JH Kelly’s profit-sharing program. Averaging 9% of total compensation for the past 10 years.