Accounts Payable Support Specialist

Position Overview

Ready to open a new door in your career? Then Rochester Colonial needs you, we are a 3rd generation family run organization going on 80 years in business. This position will process invoices ensuring math accuracy, proper account coding, proper approvals and evidence of receipt using Sage MAS 500 enterprise software.

Essential Job Functions

• Receive, review, and verify invoices from vendors and suppliers.
• Review warehouse receiving documentation to ensure packing slips are properly stamped and product receipts are accurately entered into the system.
• Match receiving documents to purchase orders and invoices in accounting system; resolving any discrepancies.
• Regularly review, maintain, and organize the paperless storage system to ensure compliance and accuracy within AP processes.
• Ensure payments are entered timely to capture vendor discounts and avoid late fees.
• Work with vendors to resolve invoices, payment, and account discrepancies in a timely manner.
• Collaborate with other groups to ensure accurate job cost reporting.
• Research and resolve AP issues (returns, missing and damaged issues).
• Some GL analysis and reconciliation work.
• Maintain W-9 records, liability/worker’s comp certificates and AP files.
• Keep policy procedures up to date.
• Assist with special accounting projects and departmental initiatives as needed.
• Other duties as assigned.

Requirements

• Self-starter with a high attention to detail and problem-solving skills.
• Must be proficient in Microsoft Office; particularly Excel
• Possess the ability to download data from vendors and work with data filters and pivot tables
• Excellent organizational and communication skills are essential
• Must be flexible, team-oriented, and able to adjust priorities to meet changing business and departmental needs

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person