Accounts Payable Technician (Part-Time)

About COA:

College of The Albemarle, located in Elizabeth City, North Carolina, is the state's first community college, founded in 1961. We strive to transform lives by inspiring and empowering individuals and communities of our seven-county service area. Through our four locations, we provide quality college transfer and career and technical education to residents in northeast North Carolina.

Description

The Accounts Payable Technician (Part-Time) performs accounts payable and related financial support functions for the College. Responsibilities include reviewing and processing invoices, maintaining vendor records, preparing payment documentation, assisting with financial recordkeeping, and supporting compliance with College policies and internal controls. The position also provides administrative support for mail processing, package receipt, and courier services as assigned.

The Part-Time Accounts Payable Technician receives general supervision from the Lead Accounts Payable Coordinator.

Examples of Duties

Accounts Payable Operations

• Review invoices, purchase orders, receiving documentation, and payment requests for completeness, accuracy, and proper authorization.
• Process accounts payable transactions and prepare payment documentation in accordance with established procedures and deadlines.
• Maintain vendor records, including W-9 documentation and payment information.
• Research and assist in resolving invoice discrepancies, payment issues, and vendor inquiries.
• Assist with sales tax reporting, vendor tax withholding requirements, and annual reporting activities as assigned.
• Maintain accurate financial records and supporting documentation.

• Adhere to established internal controls and segregation of duties related to accounts payable processes.
• Maintain confidentiality of financial and vendor information.
• Assist with audit requests and provide supporting documentation as needed.

• Receive, sort, distribute, and process mail, packages, and financial documents.
• Serve as backup courier for bank deposits, post office deliveries, and other business-related errands.
• Provide customer service and support to College employees and vendors regarding accounts payable matters.
• Perform other related duties as assigned.

Typical Qualifications

Required

• Associate degree in Accounting, Business Administration, Finance, or a related field; or an equivalent combination of education and directly related experience.
• One (1) year of experience in accounts payable, bookkeeping, accounting support, or related financial operations.
• Proficiency with computer applications and financial recordkeeping systems.
• Strong organizational, customer service, and communication skills.

Knowledge, Skills & Abilities

Knowledge, Skills, and Abilities:

• Knowledge of basic accounting and accounts payable principles.
• Knowledge of office procedures and financial recordkeeping practices.
• Knowledge of Colleague and Etrieve.
• Ability to maintain accurate records and perform detailed work with a high degree of accuracy.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to establish and maintain effective working relationships with employees, vendors, and the public.

College of The Albemarle is an Equal Opportunity Employer and is committed to providing a welcoming and inclusive learning and working environment. Employment decisions are made without regard to race, color, religion, sex (including pregnancy and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal or North Carolina law and COA policies.

Employment with College of The Albemarle is contingent upon the satisfactory results of background and reference checks.

College of The Albemarle does not provide work visa sponsorships. To be considered for employment, applicants must be permitted to legally work in the United States without employer sponsorship.

Inquiries regarding non-discrimination policies and employment questions may be directed to Human Resources | coa_hr@albemarle.edu