Accounts Payable/Accounts Receivable Specialist

Job Requisition: Accounts Payable / Accounts Receivable Specialist
Job Title: Accounts Payable / Accounts Receivable Specialist
Department: Finance / Accounting
Reports To: Accounting Manager / Controller
Location: Hampstead MD
Employment Type: Full-Time

Job Summary:

We are seeking a detail-oriented and highly organized Accounts Payable / Accounts Receivable Specialist to join our accounting team. This position is responsible for managing the day-to-day operations of the AP and AR functions, ensuring accurate and timely processing of invoices, payments, and incoming receipts, and maintaining positive relationships with vendors and customers.

Key Responsibilities:
Accounts Payable:

• Review and verify invoices and payment requests
• Record accounts payable transactions in the accounting system, ensuring proper coding and documentation.
• Prepare and process electronic transfers and payments
• Reconcile AP transactions and vendor statements
• Respond to vendor inquiries and resolve discrepancies
• Maintain vendor files and documentation

Accounts Receivable:

• Apply incoming payments and monitor aging reports
• Follow up on overdue accounts and collections
• Assist with resolving billing disputes and customer inquiries
• Maintain accurate records of all receivables activity
• Monitor key performance indicators (KPIs) such as collection rates, DSO (Days Sales Outstanding), and write-offs
• Prepare and deliver reports on collections activities, trends, and forecasts to senior management
• Work closely with finance, sales, and legal teams to address billing inaccuracies or escalate delinquent accounts

General:

• Assist in month-end and year-end closing processes
• Support audits by providing necessary documentation
• Ensure compliance with company policies and accounting regulations
• Recommend process improvements for greater efficiency

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
• 2+ years of experience in accounts payable and/or accounts receivable
• Strong Excel and data entry skills
• High attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to meet deadlines in a fast-paced environment

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Please list some of the functions in Excel that you are familiar with using.
• Are you comfortable calling customers regarding past due balances?
• What are your salary requirements?

Education:

• Associate (Preferred)

Experience:

• Accounts receivable: 3 years (Preferred)
• Accounts Payable: 3 years (Preferred)
• Job Costing: 3 years (Preferred)

Ability to Commute:

• Hampstead, MD 21074 (Required)

Work Location: In person