Accounts Payable/Payroll Specialist

At MHMR Concho Valley, our mission is “Working together to help people help themselves.” If you are serious about making a difference, we guarantee you’ll love being a part of the MHMR Concho Valley.

Job Summary

The Accounts Payable/Payroll Specialist is a dual-role financial position responsible for managing vendor payments and employee compensation while ensuring compliance with state and federal regulations. They ensure all financial obligations and employee payments are processed accurately, timely, and in accordance with agency policies and government regulations. They serve as primary contact for both vendors and employees regarding financial inquiries.

Typical Requirements

• Education: High School Diploma or GED required; Associate’s or bachelor’s degree in accounting, Finance, or Business preferred.
• Experience: 2–5 years of progressive experience in accounts payable and payroll processing.
• Technical Skills: Proficiency in Microsoft Excel (VLOOKUPs, pivot tables) and experience with accounting software.
• Soft Skills: Strong attention to detail, ability to meet strict deadlines, and a "customer service" mindset for resolving employee and vendor issues

Accounts Payable (AP) Functions:

• Full-Cycle Accounts Payable:
  • Review, code, and enter vendor invoices into accounting system (such as Blackbaud Financial Edge NXT).
  • Verify invoice accuracy by matching them with purchase requisitions and ensuring proper management approval.
  • Reconcile vendor statements and resolve any billing discrepancies or payment status inquiries.
  • Prepare and process monthly or bi-weekly check runs and ACH disbursements.

Payroll Administration:

• • Process monthly or semi-monthly payroll for all agency staff with high accuracy and timeliness.
  • Review and reconcile employee timesheets, attendance records, and approved leave.
  • Manage payroll deductions including taxes, insurance benefits, garnishments, and retirement contributions (e.g., 401k/457 plans).
  • Maintain confidential personnel files and process updates for new hires, terminations, and pay rate changes.
• Compliance & Reporting:
  • Ensure all financial activities adhere to FLSA wage and hour laws and Texas Health and Human Services (HHSC) guidelines.
  • Prepare and file quarterly and year-end tax reports, including W-2s, 1099s, and 941s.
  • Provide documentation and support for annual internal and external audits.

ESSENTIAL TASKS

• Audit payroll data before processing.
• Verify timekeeping records and consult with employees about any discrepancies.
• Maintains policies and procedures for processing payroll checks.
• Provides payroll information by answering questions and requests.
• Assist with year-end reports.
• Reconcile consumer bank accounts.
• Order office supplies.
• Accounts Payable
• Process and distribute incoming mail.
• Works with CFO in audit preparation/completion as needed.
• Perform related work as assigned.

REQUIREMENTS

• Strong computer skills including a familiarity with database programs and proficiency in Microsoft Office Products (i.e., Excel)
• Ability to always maintain confidential and sensitive information.
• Strong attention to detail.
• Knowledge of payroll software is preferred (i.e., Paycom)
• Excellent time-management skills and ability to meet deadlines.

• Ability to work additional hours on certain pay periods.
• Valid Texas Driver License required.
• Must not have more than 3 moving violations in the last 3 years.
• Must be insurable on the Center’s insurance.
• Must be able to pass a background check.
• Must be able to complete all MHMR Concho Valley training.

SHIFT HOURS

Monday through Friday, 8 a.m. - 5 p.m.

BENEFITS

We offer competitive salary and comprehensive benefit package including medical, dental, and life insurance, retirement and 457 plan, other voluntary benefits, vacation, employee choice days, sick time off and holidays.

APPLICATION PROCEDURES

All applicants applying for positions at MHMRCV, please select "Apply On Company Site", then follow the steps and attach resume.

CLOSING DATE

Open until filled.

For questions, please email Jobs@mhmrcv.org.

Convictions related to any sexual assault, aggravated assault, drug related offense, murder, theft, battery, or any other crime involving personal injury; injury to a child, elderly individual, disabled individual, or threat to another person; abandoning or endangering a child; and aiding suicide, may make you ineligible for employment in positions, in direct contact with consumers of MHMR Services for the Concho Valley. The names of all prospective employees are cleared through the Texas Department of Public Safety to determine the existence of such records. Falsification of the application for employment is grounds for dismissal. Ask the personnel office for further information. For insurance purposes, driving records will be checked on all employees that are required to drive as stated in their position description. If an employee is determined to be uninsurable, employment may be dismissed.

MHMR Concho Valley is a trauma informed organization dedicated to creating and maintaining a safe, calm, and secure environment with supportive care, a system-wide understanding of trauma prevalence and impact, recovery and trauma specific services, and recovery-focused, consumer-driven services that applies to all staff, volunteers, contracted providers, and community partners. MHMR Concho Valley has made an implicit commitment to prevent and reduce suicide deaths among individuals served by the Center through applying the elements of safer suicide care outlined the Zero Suicide Framework (lead, train, identify, engage, treat, transition, improve).

EQUAL OPPORTUNITY EMPLOYER