Accounts Payable/Receptionist

POSITION SUMMARY:

The Receptionist/Clerical Assistant is the first point of contact for visitors and callers, providing professional and courteous customer service. This role is also responsible for a variety of administrative and clerical tasks to support daily office operations.

JOB COMPETENCIES

Personal Effectiveness

· Meets deadlines, follows through on commitments, and maintains a positive, “can-do” attitude. Seeking feedback to improve job performance and takes the initiative to complete tasks.

Innovation and Change

· Looks for opportunities to improve processes and enhance efficiency. Embraces new challenges with enthusiasm and proactively learns new skills.

Fostering Teamwork

· Demonstrates honesty and openness in communication. Supports team members and contributes to shared goals.

Quality Services

· Takes ownership of responsibilities and acts promptly to resolve quality concerns. Maintains accuracy and consistency in clerical work and customer service

Integrity

· Adheres to ethical standards and company values. Build trust by honoring commitments and safeguarding confidential information

JOB DESCRIPTION

· Greet and direct visitors in a professional and friendly manner

· Answer, screen, and forward incoming phone calls

· Manage incoming and outgoing mail and deliveries

· Maintain a clean and organized reception area

· Schedule appointments and meetings as needed

· Perform general clerical duties including photocopying, scanning, filing, data entry, and basic accounts payable/receivables.

· Maintain office supplies inventory and advise when supplies run low

· Support various departments with administrative tasks as assigned

· Code receipts, invoices/input into QuickBooks

· Match invoices and packing lists, control missing invoices, packing list, and pending credit and paying vendors

· Track payments and expenditures, purchase orders, invoices, statements, etc.

JOB COMPETENCIES

· High school diploma or equivalent; additional administrative training is a plus

· Proven experience in a receptionist or clerical role preferred

· Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks

· Excellent verbal and written communication skills

· Strong organizational and time-management abilities

· Professional appearance and demeanor

· Ability to multitask and remain calm under pressure

OTHER REQUIREMENTS

· Office environment, mostly

· May involve extended periods of sitting and computer use

· Interaction with production staff, office and visitors

· PPE (Personal Protective Equipment) required in shop areas

· Occasional lifting of office supplies or packages (up to 25 lbs.)

· Exposure to the shop (temperatures fluctuate), moving mechanical parts, vibration, airborne particles, chemicals, and/or fumes (noise level can be loud, at times)

Pay: $16.00 - $19.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person