Accounts Receivable / Accounts Payable and Contracts Administration

Job Description: Accounts Payable/Receivable, Contracts Manager, and ReceptionistPosition Overview

We are seeking a highly organized and detail-oriented individual to join our team as an Accounts Payable/Receivable, Contracts Manager, and Receptionist. This multifaceted role combines financial management, contract administration, and front-office responsibilities to support the smooth operation of our organization. The ideal candidate will excel at multitasking, possess strong communication skills, and thrive in a fast-paced environment.

Key ResponsibilitiesAccounts Payable/Receivable

• Process and manage accounts payable, including invoice verification, coding, and payment processing in compliance with company policies.
• Handle accounts receivable, including issuing invoices, tracking payments, and following up on overdue accounts.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate financial records and assist with month-end closing processes.
• Check data accuracy in orders and invoices, ensuring error-free documentation.
• Contact clients to obtain missing information or answer queries related to invoices or payments.
• Maintain and update customer records in the financial system.
• Prepare and analyze financial reports related to AP/AR as needed.

Contracts Management

• Draft, review, and manage contracts, ensuring compliance with organizational and legal requirements.
• Maintain a centralized contract database, tracking key dates, renewals, and obligations.
• Coordinate with internal departments and external vendors to ensure contract terms are met.
• Assist in negotiating contract terms and conditions under the guidance of senior management.
• Monitor contract performance and resolve issues related to contractual agreements.

Receptionist and Administrative Duties

• Answer multi-line phone system, directing calls to appropriate personnel and providing professional customer service.
• Serve as the first point of contact for visitors, clients, and staff, ensuring a welcoming experience.
• Process orders via email or phone, ensuring accuracy and timely execution.
• Work with programs to order products for clients, staying up-to-date with new products and features.
• Communicate important feedback from customers internally to relevant teams.
• Schedule appointments, meetings, and conference rooms as needed.
• Maintain office supplies inventory and coordinate with vendors for restocking.
• Perform general administrative tasks, including filing, data entry, and document preparation.
• Liaise with the Logistics department to ensure timely deliveries of products or services.

Additional Responsibilities

• Demonstrate keen attention to detail, with an ability to spot errors in financial records, contracts, or orders.
• Utilize strong data entry skills to input and manage information accurately across systems.
• Apply strong analytical and organizational skills to prioritize tasks and manage workflows efficiently.
• Collaborate effectively with varying seniority levels, including staff, managers, and external partners.

Qualifications

• Proven work experience in accounts payable/receivable, contract management, office administration, or a related field.
• Hands-on experience with CRM software and MS Office (MS Excel in particular).
• Ability to multitask and utilize multiple software platforms simultaneously.
• Excellent organizational and multitasking skills with good time management abilities.
• A team player with a high level of dedication and commitment to team goals.
• Ability to work under strict deadlines in a fast-paced environment.
• Must be punctual with excellent attendance.
• Familiarity with accounts payable/receivable and contract administration is a plus.
• Ability to handle confidential information with discretion.

Working Conditions

• Full-time position, Monday through Friday, 8-5 with occasional overtime during peak periods.
• Office-based role with potential for hybrid work arrangements after the initial onboarding period.
• Fast-paced environment requiring adaptability and problem-solving skills.

Benefits

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• 401(k) retirement plan.
• Long-term and short-term disability insurance.
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
• Paid time off and holidays.
• Opportunities for professional development and growth.

How to Apply

Please submit your resume and a cover letter detailing your qualifications and experience t. Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Springfield, MO 65807 (Required)

Ability to Relocate:

• Springfield, MO 65807: Relocate before starting work (Required)

Work Location: In person