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Accounts Receivable Administrator
Grassi's Client, VJ Technologies Inc., is seeking an experienced Accounts Receivable Administrator to join their growing team!
Location : Bohemia, NY, onsite 5x a week
Title : Accounts Receivable Administrator
Hands-on accounting professional responsible for the accurate processing, tracking, and management of accounts receivable transactions for project-based business operations. Duties include generating and distributing invoices, monitoring receivables and collections activities, maintaining project-specific billing records, reconciling customer payments, and supporting positive cash flow through proactive follow-up and communication with internal and external stakeholders.
Job Description:
Location : Bohemia, NY, onsite 5x a week
Title : Accounts Receivable Administrator
Hands-on accounting professional responsible for the accurate processing, tracking, and management of accounts receivable transactions for project-based business operations. Duties include generating and distributing invoices, monitoring receivables and collections activities, maintaining project-specific billing records, reconciling customer payments, and supporting positive cash flow through proactive follow-up and communication with internal and external stakeholders.
Job Description:
- Process Accounts Receivable transactions in a timely manner and track invoices through final payment receipt.
- Generate, review, distribute, and maintain accurate invoices in accordance with project milestones, commercial terms, and customer contractual requirements.
- Develop a complete understanding of each project’s financial details, schedules, budgets, milestones, and billing requirements throughout the project lifecycle.
- Prepare and maintain reliable accounts receivable forecasts and cash collection projections for management review including generation of a weekly AR aging report.
- Responsible for resolving all billing issues with customers and settlement against WIP projects.
- Collaborate with Project Management, Engineering, and Support team to ensure timely and accurate invoicing throughout the life cycle of each project and to resolve invoicing and payment-related issues with the intention of maintaining a positive company cash flow.
- Monitor accounts receivable aging and proactively follow up with customers regarding outstanding invoices and delayed payments.
- Conduct accounts receivable collection calls and maintain consistent communication with customers regarding payment status and record all activity on a tracking log.
- Create and maintain separate files for every project separately to ensure accurate documentation and traceability.
- Support management by following policies and procedures while complying with federal, state and local financial legal requirements.
- Effectively work in a team-oriented environment while managing multiple priorities and deadlines simultaneously.
- Special projects as needed.
Essential Skills:
- Bachelor’s degree in accounting or other relevant disciplines.
- Minimum five (5) years of experience in a comparable accounting role within a manufacturing environment.
- Fully knowledgeable of all basic accounting techniques.
- Prior experience working with an ERP, MRP or other accounting system.
- Proficiency in Microsoft Office Suite.
- Intermediate knowledge in Excel.
- Ability to multi-task, prioritize and anticipate work needs in a fast-paced environment with emphasis on quality, accuracy and timeliness.
- Excellent interpersonal and communication skills with the ability to interface effectively with internal and external customers and all levels of management.
- Analytic ability with strict attention to detail.
- Reliable and focused team player.
- Legally authorized to work in the US and able to successfully pass a complete background check and drug screening.
Non-Essential Skills:
- Experience with project-based accounting methodologies.
- Advanced MS Excel skills
- Familiarity with MS AX ERP systems.
- Prior experience working for a government subcontractor.
Physical & Mental Demands:
- Regularly required to sit, walk, bend and stand.
- Expected to effectively communicate in person, on phone, and via email and other electronic devices on a continual and repetitive basis.
- Will need to repeatedly use hands to finger, handle, feel and operate standard office equipment.
- Specific vision abilities required include close vision, distance vision and the ability to adjust focus.
- Must be able to fulfill essential job function in a consistent state of alertness and safe manner.
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