Accounts Receivable and Credit Specialist

<Job Overview>

The Accounts Receivable and Credit Specialist is responsible for managing the company’s receivable accounts, ensuring accurate invoicing, timely collections and evaluation of customer creditworthiness. This position monitors outstanding balances, resolves billing discrepancies and supports company cash flow by maintaining strong customer relationships and effective credit management practices.

<Responsibilities>

· Generate and distribute customer invoices in accordance with company billing procedures

· Monitor accounts receivable aging reports and follow up on past-due balances

· Communicate with customers regarding outstanding invoices and payment arrangements

· Apply incoming payments accurately to customer accounts

· Reconcile accounts receivable ledger to ensure accurate financial records

· Investigate and resolve billing discrepancies, disputes and payment issues

· Review customer credit applications and assist with establishing credit limits

· Monitor customer credit risk and recommend adjustments to credit terms when appropriate

· Prepare and maintain AR reports, aging schedules and collection activity logs

· Work with sales, operations and management to resolve billing issues and improve collection processes

· Assist with month-end and year-end closing procedures

· Maintain accurate records of customer accounts, credit documentation and payment histories

<Skills>

· Associate or bachelor’s degree in accounting, Finance or Business Administration preferred

· 2+ years of experience in accounts receivable, credit, billing, or collections preferred

· Knowledge of accounting principles and financial recordkeeping

· Experience with accounting software or ERP systems

· Strong communication and negotiation skills for collections

· High attention to detail and strong organizational skills

· Credit evaluation and risk monitoring

· Collections and payment negotiation

· Financial reporting and reconciliation

· Customer service and dispute resolution

· Microsoft Excel, QuickBooks and accounting systems

<Physical Requirements>

· Prolonged periods of sitting at a desk and working on a computer

· Frequent use of hands and fingers for typing, data entry and operating office equipment

· Ability to communicate effectively by phone, email and in person

· Occasional standing, walking, bending or reaching within the office environment

· Ability to lift and carry office materials or files up to 10-15 lbs. occasionally

· Visual ability to read computer screens, financial documents and reports

· Ability to perform repetitive tasks such as data entry and reviewing documents for extended periods

The company is an Equal Opportunity Employer and complies with the Americans with Disabilities Act. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position.

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person