Accounts Receivable and Payables Specialist

Job Summary
We are seeking a detail-oriented and organized Accounts Receivable & Payables Specialist to support our accounting operations. This role is responsible for managing key AR and AP processes, maintaining accurate financial records, and ensuring timely reporting and payments. The ideal candidate is proactive, dependable, and comfortable working with financial data in a fast-paced environment.

Key Responsibilities

Accounts Receivable (AR)

• Prepare and maintain AR reporting
• Apply customer payments accurately and in a timely manner
• Generate and distribute AR statements on the 1st and 15th of each month
• Monitor and manage on-hold accounts, including reporting and releases
• Contract review for on-holds
• Assist with claim reports and follow-up as needed

Accounts Payable (AP)

• Enter vendor bills and invoices accurately
• Process AP payments according to company schedules
• Maintain organized and up-to-date AP records

Reporting & Financial Support

• Generate and distribute load reports and other operational reports
• Prepare and maintain on-hold reports and related documentation
• Support general accounting functions and reporting as needed

Sales Tax

• Calculate applicable sales tax
• Prepare and file sales tax reports in compliance with regulations

Additional Responsibilities

• Assist with month-end and year-end close processes
• Reconcile AR and AP accounts as needed
• Communicate with internal teams and external vendors/customers regarding billing or payment issues
• Identify opportunities to improve processes and efficiency

Note: This list of responsibilities is not exhaustive and may be adjusted based on business needs. Additional duties related to accounting and finance functions may be assigned as required.

Skills

• Strong knowledge of accounting principles including GAAP, governmental accounting standards, and corporate accounting practices.
• Excellent data entry skills with high accuracy in a fast-paced environment.
• Solid understanding of accounts receivable/payable processes along with credit analysis capabilities.
• Strong mathematical skills with a focus on debits & credits, journal entries, and double-entry bookkeeping techniques.
• Knowledge of tax regulations related to financial transactions is desirable.
• Effective communication skills for collaborating across departments and supporting external audits. Join us in a role that combines technical expertise with a passion for precision! This position is ideal for motivated professionals eager to contribute to a thriving organization while advancing their skills in diverse financial systems and accounting practices.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 2+ years of experience in AR/AP or general accounting
• Strong attention to detail and accuracy
• Proficiency in accounting software and Microsoft Excel
• Excellent organizational and time management skills
• Strong communication and problem-solving abilities

Preferred Qualifications

• Experience with Great Plains
• Knowledge of sales tax regulations
• Experience in a similar industry

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person