Accounts Receivable (AR) and Accounts Payable (AP) Specialist

Job Summary
We are seeking a detail-oriented and highly organized Accounts Receivable (AR) and Accounts Payable (AP) Specialist with strong QuickBooks experience to support the financial operations of a busy law firm. This role is responsible for managing client billing, tracking incoming payments, processing vendor invoices, and ensuring accurate financial records in compliance with legal billing standards. Your expertise will support our financial health by maintaining precise records, reconciling accounts, and facilitating smooth revenue cycle management. This position offers an exciting opportunity to contribute to a fast-paced environment where your analytical skills and accounting knowledge will make a meaningful impact.

Duties

Accounts Receivable (AR):

• Generate and distribute client invoices in accordance with attorney billing guidelines
• Monitor accounts for incoming payments and follow up on outstanding balances
• Apply payments accurately in QuickBooks and maintain detailed client account records
• Reconcile discrepancies and resolve billing issues with attorneys and clients
• Prepare AR aging reports and assist with collections as needed

Accounts Payable (AP):

• Process vendor invoices, expense reports, and check requests
• Ensure proper coding and approval of all expenses
• Schedule and execute payments (checks, ACH, wire transfers)
• Maintain vendor records and respond to inquiries
• Reconcile AP transactions and assist with month-end closing

General Accounting & Administrative:

• Maintain accurate financial data in QuickBooks
• Assist with bank and credit card reconciliations
• Support financial reporting and audits
• Ensure compliance with legal and financial regulations
• Collaborate with attorneys and administrative staff on billing and expense matters

Qualifications:

• 2+ years of AR/AP or bookkeeping experience (law firm experience preferred)
• Expertise in QuickBooks (required)
• Familiarity with legal billing practices (e.g., billable hours, retainers) is a plus
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to handle sensitive financial information with confidentiality
• Strong communication skills for client and vendor interactions

Preferred Skills:

• Experience with legal billing software (e.g., Clio, TimeSolv, or similar)

Join us to be part of a dedicated team that values precision, transparency, and continuous improvement. Your expertise will help ensure our financial operations run smoothly while supporting our mission to deliver exceptional service through meticulous accounting practices.

Pay: $40.00 - $60.00 per hour

Work Location: Hybrid remote in New York, NY 10165