Accounts Receivable & Bookkeeping Specialist – Full-Time, In-House

Accounts Receivable & Bookkeeping Specialist – Full-Time, On-Site

Location: Kearny, NJ
Company: Double Down Lighting
Schedule: Monday–Friday, 9:30 AM – 6:00 PM (½ hour unpaid lunch)
Job Type: Permanent, On-Site

About Us
Double Down Lighting is a fast-growing lighting rental company serving the film, television, and commercial production industries. We’re known for our high-end equipment, reliable service, and a collaborative work culture. As we continue to expand, we’re seeking a hands-on Accounts Receivable & Bookkeeping Specialist to support and manage our day-to-day financial operations. This is a full-time, in-house position based in Kearny, NJ.

Position Overview
The Accounts Receivable & Bookkeeping Specialist will report directly to the Controller and help maintain accurate financial records across the organization. The ideal candidate is detail-oriented, organized, and experienced in accounts receivable, bookkeeping, and QuickBooks. Responsibilities include managing invoicing and collections, maintaining the expense log, following up with staff regarding POs, and reporting monthly or quarterly taxes due.

Responsibilities – Accounts Receivable & Bookkeeping

• Update credit card transactions in Flex Rental Solutions
• Send invoices for received ACH payments and track all payments
• Follow up on outstanding invoices to ensure timely collections
• Review outgoing invoices to confirm all charges are included (parking, gas, pay-per-use equipment), verify paperwork, and update tax-exempt information as needed before marking ready to invoice
• Enter and reconcile bank transactions accurately in QuickBooks
• Entering vendor invoice's for accounts payable
• Journal entries as required
• Maintain the company expense log and follow up with staff on purchase orders
• Track expenses, file receipts, and maintain accurate financial records
• Assist with month-end bookkeeping and basic financial reporting
• Report monthly and quarterly taxes due
• Collaborate with sales and operations teams to resolve billing issues

Operations & Administration

• Maintain organized financial documentation and communication workflows
• Ensure timely entry of all invoices and records
• Assist with payroll and other accounting tasks as needed
• Work with the team to improve bookkeeping and accounts receivable processes

Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 2–5 years of experience in accounts receivable or bookkeeping
• Proficiency in QuickBooks and Google Suite
• Strong attention to detail, organizational skills, and time management
• Excellent written and verbal communication skills
• Ability to work independently in a fast-paced environment

Preferred Qualifications

• Experience in equipment rental, production, or entertainment industries
• Familiarity with basic financial reporting and reconciliations
• Previous experience in a growing small business environment

Compensation

• Competitive hourly rate based on experience
• Paid time off and holidays
• 401K

How to Apply
Please submit your resume and a brief cover letter describing your experience with QuickBooks, accounts receivable, and bookkeeping, and why you’re interested in joining Double Down Lighting.

Double Down Lighting is an equal opportunity employer. We value diversity and are committed to creating an inclusive workplace.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Kearny, NJ 07032 (Required)

Ability to Relocate:

• Kearny, NJ 07032: Relocate before starting work (Required)

Work Location: In person